Facilities Project Coordinator

State of Colorado•Denver, CO

1d•Onsite

About The Position

This position reports directly to the Facilities, Safety and Security Director under the Administrative Offices Division and provides professional support and expertise to the FSS Director in areas such as coordinating any assigned building repairs, upgrades, renovations, staff relocations, and any facilities related maintenance and special projects. Must be able to work under minimum supervision. The Colorado Department of Revenue (CDOR) is committed to becoming a trusted partner to every Coloradan, driven by values of service, teamwork, accountability, integrity, and respect. The department's vision is to empower businesses and individuals through quality customer service, innovation, and collaboration, celebrating diversity and supporting an equitable and inclusive culture.

Requirements

Six (6) years of relevant experience in facilities management; project management; or property management.
A combination of related education in Facilities Planning and Management, Project Management, Risk Management or a closely related field as determined by the Department and/or relevant experience in facilities management; project management; or property management equal to six (6) years.
Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application.
Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence.
As a condition of employment with the CDOR, all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations, therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy.
Final candidates must also complete a successful background investigation and reference check prior to appointment.
Pursuant to the Universal Driving Standards Policy, any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle.
Motor Vehicle Records (MVRs) will be pulled for review for workers who: Have an assigned State fleet vehicle, Are required to operate a vehicle as part of the position, Utilize a State fleet vehicle as a pool vehicle.

Nice To Haves

Experience in planning and coordination of new building projects, remodel projects, and office moves within state rules and regulations.
Experience using software such as Visio, MS Office and Google Suite, emails and calendars to document and track activities.
Experience in creating or implementing facility standards, policies, and procedures.
Demonstrate ability to multi-task and the ability to organize and facilitate groups.
Demonstrated flexibility and ability to handle simultaneous, competing priorities, often with minimal notice.
Ability to work independently and get assigned duties accomplished within the specified timeframes.
Ability to work in a flexible environment requiring constant change and accountability.
Proven ability to work independently and accept supervision.
Demonstrated analytical skills, and attention to detail.
Demonstrated experience in problem solving/troubleshooting.

Responsibilities

Coordinates the property management of DOR leased and owned spaces, ensuring that day-to-day business operations are maintained without interruption.
Responds to all maintenance and project requests.
Exercises professional judgment to evaluate and prioritize facility issues, distinguishing between routine repairs and high-priority emergencies.
Coordinates and facilitates the maintenance, modification, and repair of the department’s physical facilities.
Collaborates with landlords, outside vendors, and business associates as assigned by the Facilities Director.
Acts as the primary facilitator for resolving facility-related complaints and works directly with Property Managers to resolve both short-term repairs and chronic, long-term issues.
Verifies the completion of all work and confirms that reported problems have been fully resolved.
Performs periodic building and site inspections of DOR facilities statewide to identify deferred maintenance items, safety hazards, or security vulnerabilities.
Ensures all facilities remain in safe, functionally operational condition.
Integrates ADA evaluations into the inspection process and coordinates quarterly inspections with Office Managers, following up with landlords to ensure compliance.
Partners with landlords of leased facilities to ensure that all maintenance contracts and services strictly adhere to the established lease terms and conditions.
Acts as the lead for multi-disciplinary professional teams engaged in the design and execution of facility projects.
Applies advanced principles, methods, and tools for project execution, including scheduling, coordination, monitoring, and evaluation.
Manages project resources and performance while adhering to budget estimates, confirming funding for proposals, and overseeing vendor payments for materials and services.
Coordinates all improvement and construction-related projects and services with landlords, contractors, vendors, and tenants to achieve the defined scope of work.
Manages all written correspondence regarding facility matters, including contracts, project updates, and Requests for Information (RFIs).
Collaborates with the FSS Director and agency management to determine, review, and address facility-related decisions and activities.
Submits detailed written reports and maintains meticulous documentation and correspondence files.
Partners with the FSS Director to provide expertise on efficient workspace layouts, productivity enhancements, workflow standardization, interior finishes, and comprehensive project management.
Ensures strict adherence to safety procedures and regulatory requirements.
Works with Landlords to ensure DOR facilities meet Americans with Disabilities Act (ADA) standards and consults with the ADA Coordinator as necessary to ensure compliance.
Identifies long- and short-term trends in agency facilities.
Provides critical data regarding facility needs, including building repairs, infrastructure upgrades, renovations, staff relocations, building security, and special projects.
Develops and implements appropriate policies and procedures related to areas of responsibility as needed or requested.
Works closely with the FSS Director to develop, update, and maintain facility-related processes and procedures to ensure operational excellence.
Ensures strict compliance with all Department of Revenue (DOR), Department of Personnel Administration (DPA), and Property Manager policies and procedures.
Collaborates with DCS to develop and execute comprehensive preventive maintenance programs for State-owned facilities.
Applies advanced technical skills to provide high-level operational support, ensuring all tasks are performed effectively, efficiently, and within established timelines.
Offers expert guidance and support to colleagues within their area of expertise.
Attends and participates in facilities, safety, and security training and meetings, acting as a professional and authoritative representative of the Department at all times.
Participates in cross-training initiatives with team members to ensure seamless operational continuity.
Develops and maintains backup protocols for all assigned responsibilities to serve as a reliable resource during staff absences.

Benefits

Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence.
As a condition of employment with the CDOR, all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations, therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy.
Final candidates must also complete a successful background investigation and reference check prior to appointment.
Certain positions based on duties may require scheduled background investigations.
Pursuant to the Universal Driving Standards Policy, any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle.
To be compliant with the new fleet vehicle policy, Motor Vehicle Records (MVRs) will be pulled for review for workers who: Have an assigned State fleet vehicle, Are required to operate a vehicle as part of the position, Utilize a State fleet vehicle as a pool vehicle.
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.
The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.
The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.
Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Colorado Department of Revenue is committed to the full inclusion of all qualified individuals.
As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.
If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA inbox, [email protected].
We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people.
We strongly encourage candidates from all backgrounds and abilities to apply.
Per the requirements of the Step Pay Program, any former or current State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series.