Facilities Project Administrator

City of Englewood Career•Englewood, CO

6d•Onsite

About The Position

Under the general guidance and direction of the Senior Facilities Capital Projects Manager, the Facilities Capital Projects Administrator oversees the dual delivery of comprehensive property management and construction management services. This role is uniquely responsible for directing property management functions for the 50-acre mixed-use City Center Property Maintenance (CCPM) campus, providing construction management for the City of Englewood (COE) Capital Projects portfolio, and executing routine and specialized COE Facility Maintenance operations. The Administrator ensures all projects and properties are maintained to the highest standards of safety, aesthetic appeal, and financial accountability.

Requirements

High school diploma or GED and an associate’s degree in a field such as engineering, construction management, or facilities management required within one year of employment
Minimum three years of progressively responsible facilities maintenance or building construction experience or completion of a Construction Management Certification Program
An equivalent combination of education and experience may be substituted
Strong skills needed to prepare and manipulate spreadsheets, perform quantity and cost calculations, prepare written reports, and input data.
Strong skills needed to interact with consultants, contractors, and other City employees.
Strong written skills needed to write reports and documents for various projects including Council communications and technical memoranda.
Ability to present orally in a clear and concise manner.
Strong skills needed to evaluate complex problems and propose alternatives and solutions.
Strong skills needed to coordinate a plan from conception to completion and to schedule and track progress.
Strong skills needed to prepare construction cost estimates, project documents & reports and project specifications.
Strong skills needed for field measurement and calculations/verification of quantities
Skills needed to engage diverse stakeholders in the development and implementation of complex, multi-faceted projects.
In-person interviews
Reference checks
Background checks, which may include local police check
DMV check
Drug Screening
Fingerprint checks through CBI/FBI.

Nice To Haves

Bachelor's degree in related field preferred.
Construction Management Certification preferred.

Responsibilities

Conducts comprehensive daily physical inspections of the approximate 50-acre city owned property including transit-adjacent zones, green spaces, and commercial/residential perimeters—to proactively mitigate vandalism, remove abandoned vehicles, and ensure premium grounds cleanliness.
Serves as the primary operational point of contact for seasonal and emergency property maintenance contractors; routinely communicate with vendors to ensure all facility equipment and systems are in good operational order.
Oversees municipal building modifications, interior finishes, and structural renovations from initial planning and Request for Proposal (RFP) development through construction, closeout, and the warranty period.
Reviews architectural drawings, structural plans, and technical specifications; manages design preparation tasks outsourced to engineering and architectural consultants.
Performs frequent on-site inspections to document construction progress via structured field reports, answers Requests for Information (RFIs), evaluates shop drawings, and ensures strict compliance with building codes and municipal ordinances.
Oversees the scheduling, construction sequencing, and cleanup operations for specialized contractors (e.g., wood floor refinishing, major tenant improvements) during the compressed yearly closure weeks across four (4) core city facilities.
Coordinates furniture orders, delivery, and physical installation across all city facilities.
Partners with the Finance Department's Procurement Division to solicit quotes, evaluate competitive bids, and draft contract documents in strict compliance with the city’s Procurement Policy.
Authorizes administrative documentation, executive summaries, and formal council memos for all capital and property contracts exceeding $125,000 requiring formal City Council approval.
Manages line-item budgets for assigned capital accounts.
Reviews contractors pay applications and change orders, analyzes actual costs against contract bid prices, and processes invoices rapidly to eliminate payment friction.
Collaborates with the Facilities Assistant Manager and Senior Facilities Capital Projects Manager to present capital projects to City Council, the City’s Leadership Team, and other stakeholders.
Manages and assigns badges for all new hires, replacements, and lost cards using the city’s Winpak security badge software system.
Provides regular updates on assigned projects to the Senior Facilities Capital Projects Manager.
Available to assist in developing, implementing, and analyzes customer service surveys to gauge user satisfaction on completed facility and capital improvement projects of the Facilities Division.
Available to prepare or coordinate special studies and comprehensive reports related to City’s building facilities.
Serves on the Tenant Improvement Process (TIP) committee.
Responds to after-hours property requests, citizen-submitted alerts, or structural emergencies, particularly when contractual work is scheduled outside of standard municipal business hours.
Other duties as assigned.