Facilities Administrator Consultant

APS•Phoenix, AZ

1d•Hybrid

About The Position

Arizona Public Service generates reliable, affordable and clean energy for 2.7 million Arizonans. Our service territory stretches across the state, from the border town of Douglas to the vistas of the Grand Canyon, from the solar fields of Gila Bend to the ponderosa pines of Payson. As the state’s largest and longest-serving energy provider, our more than 6,000 dedicated employees power our vision of creating a sustainable energy future for Arizona. Since our founding in 1886, APS has demonstrated a strong commitment to our customers in one of the country’s fastest growing states, earning a reputation for customer satisfaction, shareholder value, operational excellence and business integrity. Our present and future success depends on the creative and dedicated people of our company who demonstrate the principles outlined in the APS Promise: Design for Tomorrow, Empower Each Other and Succeed Together. SummaryOwns planning of and supports oversight for construction project management while addressing current and future building occupant needs through collaboration with internal teams and external service providers. Manages space planning and portfolio alignment across all managed sites to ensure effective space utilization and future planning. Facilitates work activities with customers and employees, demonstrating strong communication, project management, and customer service skills. Manages facilities building systems design, specifications, and overall lifecycle planning, including condition indexing, capital renewal, and maintenance budgeting. Plans, administers, and coordinates the modification, construction, and financial investment of mechanical, electrical, and life safety systems across company office buildings, service centers, and other statewide sites. Ensures compliance with building codes, health and safety standards, schedules, and fiscal budgets. Maintains cost control and budget adherence and may serve in the absence of the organizational leader.

Requirements

BS degree in Engineering, Construction or Facility Management or related field and 8 years experience in facility property administration and maintenance/construction; OR an equivalent combination of education and experience with a professional designation in Facilities related programs though AFE, BOMA, IFMA, PMI, with certifications such as FMP, PMP, CPMM or CFM.
Demonstrated technical experience in working with mechanical, life safety, and electrical systems.
Demonstrated knowledge and experience in working with building codes, regulations, building construction and maintenance materials and equipment.
Ability to read and understand construction documents, architectural/engineering drawings and specifications.
Experience in contract management, work scope preparation and contract administration is required.
Some travel to company sites locally as well as throughout the state is required.
PC skills which include business and project management software tools, spreadsheets, and database analysis tools are required.
A valid Arizona's driver's license is required.

Responsibilities

Partner with internal customers to define facility needs, scope, and priorities for construction, renovation, and maintenance projects.
Support project intake by determining requirements and scope.
Participate in short- and long-term facility planning and capital improvement strategies.
Collaborate with Planning leadership on site master plans, including property use, building locations, specifications, and occupancy planning.
Develop conceptual plans with scope, cost estimates, and documentation, validating feasibility with stakeholders.
Work with subject matter experts to identify effective, cost-efficient solutions.
Prepare project justifications, budgets, and funding documentation.
Align plans with capital forecasts and funding.
Support executive presentations and propose schedules aligned with APS standards.
Lead and coordinate design teams through concept and documentation phases.
Support design development and transition to project management.
Review architectural and engineering designs for alignment with operational needs.
Develop specifications, scopes of work, and technical standards.
Develop, negotiate, and administer contracts, including change orders and service agreements.
Coordinate bidding processes, evaluate vendors, and secure resources.
Manage contracts for construction, maintenance, and facility systems such as HVAC, electrical, plumbing, fire protection, and automation.
Manage contractors, vendors, and suppliers to ensure compliance with contracts, schedules, budgets, and quality standards.
Act as the primary point of contact for stakeholders.
Oversee construction and repair work to ensure compliance with codes and safety requirements.
Coordinate permits and regulatory approvals.
Ensure delivery of facility services with minimal operational disruption.
Oversee maintenance programs and service contracts.
Plan and coordinate outages and building access interruptions for maintenance or projects.
Manage budgets, including cost tracking, forecasting, and reporting.
Review invoices, manage accruals, and maintain financial records.
Provide financial analysis to support decisions and cost control.
Respond to critical facility failures from a planning and funding perspective.
Assess conditions and support restoration efforts.
Conduct root cause analysis and implement corrective actions.
Develop solutions to complex facility challenges.
Ensure compliance with OSHA, environmental, fire, and regulatory requirements.
Maintain adherence to federal, state, and local regulations.
Establish maintenance standards, equipment specifications, and procedures.
Monitor contractor compliance with safety and environmental policies.
Communicate project status, issues, and solutions to stakeholders.
Facilitate meetings to align on schedules and expectations.
Coordinate cross-functional activities to support execution and service delivery.
Provide technical expertise on facility systems, construction practices, and contracts.
Guide equipment lifecycle planning and capital strategies.
Represent leadership in addressing operational or organizational issues as needed.