Facilities Program Specialist
About The Position
The Facilities Program Specialist (FPS) provides essential monitoring and program analysis support to federal staff responsible for ensuring provider facilities operate in compliance with applicable safety, emergency preparedness, physical security, environmental, and regulatory requirements. The FPS assists with the coordination, documentation, and review of facility inspections and assessments, supports the evaluation of inspection records and technical materials for alignment with building and safety standards, and documents corrective actions identified during oversight activities. Following the completion of monitoring activities, the FPS prepares clear technical summaries, monitoring reports, and supports trend analyses that highlight risks, recurring compliance issues, and opportunities for improvement.
Requirements
- BS/BA degree in Facilities Management, Public Administration, or a related field plus 4 years of related work experience.
- Proven experience evaluating condition of physical facilities and building systems (mechanical, electrical, plumbing, HVAC, etc.) against applicable federal, state, and local requirements, as well as legal codes.
- Previous facilities management or building inspection experience and familiarity with permits, inspection reports, compliance assessments, and service and maintenance records.
- Excellent communications skills, both written and verbal.
- High attention to detail.
- Ability to conduct frequent travel, completing trips to designated sites up to 25% of the time.
- Requires an existing MBI T2 Public Trust or the ability to obtain one.
Nice To Haves
- Prior life safety standards or emergency preparedness experience a plus.
Responsibilities
- Coordinate, schedule, and document facility inspections and assessments; maintain organized records of inspection artifacts and communications.
- Review inspection documentation, reports, and supporting materials for consistency with applicable building codes, life safety codes, licensing standards, and other relevant industry requirements; documenting and summarizing key findings.
- Assist federal staff in tracking, monitoring, and documenting corrective actions arising from inspections or on-site reviews; ensure timely updates and closure evidence are captured.
- Prepare technical summaries, monitoring reports, and briefing materials that synthesize observations, data, and documentation. Ensure reports align with applicable statutes, regulations, and program policies and are submitted for review/approval within established reporting deadlines.
- Analyze monitoring outputs to identify trends, recurring compliance issues, and operational risks across facilities; proposing data-informed recommendations for improvement to federal staff as appropriate.
- Maintain complete and organized records of notes, tools, trackers, communications, and artifacts generated during monitoring activities in designated repositories (e.g., program SharePoint).
- Provide technical guidance and compliance support related to care provider facilities, safety, and physical plant operations.
Benefits
- Variety of medical plan options, some with Health Savings Accounts
- Dental plan options
- Vision plan
- 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match
- Full flex work weeks where possible
- Variety of paid time off plans, including vacation, sick and personal time
- 10 paid holidays per year
- 15 days of paid leave per calendar year to be used for vacations, personal business, and illness
- Paid Family Leave program provides a total of up to 160 hours of paid leave in a rolling 12 month period for eligible employees
- Short and long-term disability benefits
- Life insurance
- Accidental death and dismemberment insurance
- Personal accident insurance
- Critical illness insurance
- Business travel and accident insurance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
