Facilities Planner

Allegany College of Maryland•Cumberland, MD

About The Position

The Facilities Planner is responsible for facilities planning, management of state- and county-funded capital projects, construction administration, space management, procurement administration, and coordination of institutional safety initiatives. The role supports Allegany College of Maryland’s physical infrastructure and long-term strategic goals, working with college departments, leadership, vendors, and external stakeholders. The position coordinates updates to the College Facilities Master Plan and funding applications for capital projects; supports maintenance and capital-improvement planning and budgets; manages space records and facility plans; and serves as project manager or owner representative for assigned projects from planning through closeout. It also administers procurement and agreements, supports furniture and facility purchases, and helps identify opportunities for sustainability, energy efficiency, deferred-maintenance reduction, and lifecycle asset management. Additional duties include coordinating safety and regulatory compliance initiatives, maintaining or supporting facilities records, coordinating hazardous-material disposal and reporting, and assisting with emergency preparedness and fire safety. The role may oversee small and special building projects and perform other duties as assigned.

Requirements

Bachelor’s degree in business, engineering, architecture, construction management, public administration, or a related field.
At least three years of experience in project management, construction administration, or related work.
Strong technical writing and budget management skills.
Strong organizational, problem-solving, and time-management skills.
Ability to collaborate as part of a team.
Demonstrated excellent customer service skills.
Ability to manage multiple concurrent projects and deadlines.
Experience with, or ability to learn and use effectively, facilities and project-management software, CAD, enterprise resource planning systems, and other College software.
Knowledge of, or ability to learn, state, federal, and local safety and building codes and local facilities funding processes.
Knowledge of, or ability to learn, OSHA/MOSHA safety standards and protocols.
Knowledge of hazardous materials and environmental compliance regulations, including disposal protocols and reporting.
Must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Nice To Haves

OSHA Safety Certification.
Project Management Professional (PMP) certification.
Facilities Management or Construction Management certification.
General administrative and funding knowledge relevant to the State of Maryland.
Technical knowledge of building construction, renovation, and related trades.

Responsibilities

Coordinate periodic updates to the College Facilities Master Plan, including data collection, stakeholder engagement, project prioritization, and State reporting.
Coordinate State and County funding applications for capital projects, preparing project narratives, cost estimates, budgets, and supporting documentation, and ensuring compliance with reporting and funding requirements.
Work with college constituencies and departments to develop and update short- and long-term campus infrastructure maintenance and capital-improvement plans and related budgets.
Plan space and facility utilization in line with organizational efficiency, facility availability, and funding.
Measure buildings and rooms to determine square footage, occupancy capacity, and compliance with space restrictions and guidelines.
Maintain and update facility floor plans, space-utilization records, room inventories, and space-inventory information using CAD and enterprise systems.
Serve as project manager or owner representative for assigned capital, renovation, and infrastructure projects from planning and funding through design, procurement, construction, occupancy, and closeout.
Coordinate room identification and numbering changes with the Office of the Registrar to support classroom and laboratory scheduling.
Provide technical assistance to the Vice President of Finance and Administration regarding building codes, permits, ADA regulations, fire codes, and occupancy.
Assist the Vice President of Finance and Administration with other facilities-related projects or programs as requested.
Develop and administer procurement solicitations, including RFPs, bid documents, addenda, proposal evaluations, contracts, vendor performance monitoring, and compliance with College and State procurement requirements.
Identify and evaluate opportunities to improve facility sustainability and energy efficiency, reduce deferred maintenance, and support lifecycle asset management.
Manage contracting, leasing, purchasing, and service agreements for off-premises College properties, coordinating with Housing Accountants and vendors.
Prepare and monitor applicable departmental spending, including creating purchase orders and vouchers.
Coordinate campus and Housing furniture, signage, and interior-finish purchases, including needs identification, vendor coordination, procurement, installation, and verification.
Attend relevant training sessions and meetings, including statewide Facilities Planners and Safety Council affinity groups.
Oversee and coordinate small, special, and other non-routine building projects as assigned by the Physical Plant Director.
Assist the Maintenance Director with Physical Plant departmental Budget Request Forms and assist other directors or departments with forms related to renovations and furniture or equipment upgrades.
Support the First Impressions Committee and serve as liaison between the committee, Physical Plant, and Finance.
Organize and conduct pre-bid and project-progress meetings.
Assist the Director of Physical Plant in maintaining critical campus facilities files and records, including water tests, boiler and pressure-vessel records, fuel usage, life-safety tests, and MSDS sheets.
Coordinate campus hazardous-material disposal with relevant academic programs, Western Maryland Works, and Physical Plant, and complete required State reporting, with external vendor support as needed.
Assist the Director of Public Safety & Security and Physical Plant Director with emergency preparedness and fire and campus facilities safety, including documenting, updating, and making policies and procedures available to the college community.
Inspect buildings and office areas to assess suitability for occupancy, considering air circulation, lighting, location, and size.
Coordinate OSHA/MOSHA compliance initiatives and support departments in maintaining required compliance documentation.
Assist with implementation and use of compliance-tracking systems, monitor documentation, identify gaps, and work with responsible departments to support regulatory compliance.
Support the Institutional Exposure Control Plan and coordinate its related steering subcommittee.
Coordinate the work of relevant campus safety committees, including those in higher-hazard areas, and support hazardous-material disposal, OSHA compliance documentation, and safety initiatives.
Perform other duties as assigned.