Facilities Officer (Business Integration) - Corporate Services and Facilities Department

International Monetary Fund•Washington DC, DC

10d

About The Position

The Facilities Officer is a member of the Business Integration Finance team in the Corporate Services and Facilities Department. The role provides financial oversight of the Fund’s Facilities Management vendor and contributes to divisional financial stewardship, resource planning, business intelligence, and continuous improvement. The incumbent supports financial and non-financial reporting aligned with departmental and divisional priorities and leads the Division’s data visualization program. The position works across Business Integration and with divisional teams, vendors, and other stakeholders to strengthen the integration, quality, and accessibility of financial and operational data. It identifies opportunities to streamline financial processes and responsibly use data analytics, automation, artificial intelligence, and other emerging technologies to improve controls, forecasting, reporting, and management decisions. The incumbent leads defined initiatives, advises colleagues on financial and analytical matters, and guides junior staff as required. When needed, the incumbent serves as backup to the Finance Team Lead.

Requirements

Advanced university degree or equivalent in business, finance, budgeting, accounting, statistics, computer science, or a related field; or a CPA designation or similar professional certification; or a university degree or equivalent supplemented by at least six years of relevant professional experience.
Alternatively, at least two years of experience in a related position at Grade A8 or equivalent.
Proficiency in Microsoft Office tools, including Excel, Word, and PowerPoint, and Fund financial systems, including FACTS, TRACES, TIMS, and IBBIS.
Excellent time-management and client-relations skills, with the ability to work effectively with staff at all levels and across departments.
Ability to organize and work logically with large quantities of data and use tools such as Power BI and the Corporate Data Warehouse for data visualization.

Responsibilities

Contribute to developing the annual budget for the Facilities Management vendor.
Analyze resource-planning and allocation issues and recommend actions based on feasibility, cost-benefit analysis, strategy, business impact, and Fund budget policies.
Oversee Facilities Management vendor expenditures and review monthly vendor financial reports for completeness, accuracy, and expense eligibility; work with the vendor to resolve issues.
Research, analyze, and evaluate financial matters related to the Facilities Management contract and make recommendations considering feasibility, cost-benefit, strategic direction, institutional impact, and industry trends.
Help develop indicators and reporting processes to monitor the Facilities Management vendor’s outputs, inputs, and cost-effectiveness.
Identify inefficient work practices, policies, and procedures, and recommend improvements to streamline operations and optimize resource allocation.
Lead the Division’s data visualization program, using Power BI and related tools to gather requirements, analyze, design, and implement financial and non-financial reporting aligned with business needs and departmental strategy.
Oversee the Division’s dashboard reporting portfolio and provide ongoing support and enhancements for existing dashboards.
Use AI-enabled tools and technologies to improve productivity, streamline workflows, automate routine tasks, enhance decision-making, and support continuous improvement.
Work with counterparts in SRU, ITD, and the department to harmonize reporting.
Contribute to the Division’s budget formulation process, evaluate budget requests, and develop annual estimates for the administrative budget.
Monitor, control, and report on expenditures and revenues; prepare quarterly forecasts.
Develop rolling forecasts, scenario analyses, expenditure projections, and variance explanations; identify emerging pressures, underused resources, cost drivers, and corrective actions; and present decision-ready recommendations to management.
Review divisional invoices, purchases, vendor contracts, and travel expenditures.
Serve as a financial management liaison across Sections and support common financial definitions, reporting standards, controls, and service-level expectations across divisional portfolios.
When required, back up the Finance Team Lead by directing and overseeing the finance team, prioritizing work, and coaching and guiding junior team members.