Facilities Office Support Specialist I

Commonwealth of Massachusetts • Boston, MA

1d • Onsite

About The Position

The Lemuel Shattuck Hospital (LSH) is seeking a dynamic and motivated Office Support Specialist to provide vital support to the Director of Facilities and the facilities team. The types of support include preparing documents, scheduling meetings, generating reports, responding to inquiries, and maintaining files. Become an integral part of the ongoing operations that maintain our environment of care and foster great relations with our hospital community.

Requirements

• Strong communication skills with the ability to write concisely and logically.
• Proficient in grammar, punctuation, and spelling.
• Skilled in multitasking, prioritizing tasks, and preparing accurate documents and reports.
• Experience in making recommendations and assisting diverse customers.
• Familiarity with software applications, including desktop publishing, project management, spreadsheets, and database tools.
• Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below:
• I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.
• II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.
• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
• Educational substitutions will only be permitted for a maximum of two years of the required experience.

Nice To Haves

• Knowledge of standard office filing systems and their application.
• Familiarity with basic computer programs.

Responsibilities

• Assisting with equipment management, including medical equipment reporting, tracking, and documentation.
• Preparing, proofreading, and editing forms, documents, correspondence, reports, and meeting minutes with accuracy and agency compliance.
• Supporting Request for Purchase (RFP) processes through research, creation, tracking approvals, and backup communications.
• Generating CAMIS reports and assisting with DCAMM bid documentation and procedures.
• Maintaining project files, compliance binders, RFP tracking, internal purchasing spreadsheets, and the Utility Failure Log.
• Coordinating and scheduling meetings, reserving facilities, and preparing detailed meeting minutes.
• Operating Microsoft Office programs for records, databases, and communications.
• Performing additional administrative duties as required, including handling correspondence and operating office equipment.

Benefits

• Comprehensive Benefits
• outstanding suite of employee benefits that add to the overall value of your compensation package.
• work experience that supports you, your loved ones, and your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree