Facilities Manager

FAMILY HEALTH CARE CENTER OF KALAMAZOO•Kalamazoo, MI

About The Position

The Facilities Manager provides leadership to the Facilities Team and is responsible for facilities strategy, staff management, stakeholder and business relationships, financial management, and project management. The role ensures the successful operation and function of Family Health Center’s buildings and grounds, including maintenance and oversight of plumbing, electrical, HVAC, security, lighting, fire safety, and irrigation systems. The manager oversees staff performance, safety compliance, facilities budgets, building compliance, access to facilities, preventive maintenance, repairs, inspections, vendors, and maintenance and refurbishment projects. The position also supports the organization’s mission to provide clinical excellence and patient-centered healthcare to the Kalamazoo community.

Requirements

Five or more years of related experience and/or training at the supervisory level, or an equivalent combination of education and experience.
Experience in construction project management, from initial plan and design through renovation of existing facilities and structures.
Must hold licenses required by state and local agencies.
Ability to perform the essential duties satisfactorily, with reasonable accommodations where applicable.
Knowledge of facilities systems and the ability to assess breakdowns, arrange repairs, and oversee maintenance.
Ability to manage staff, projects, budgets, vendors, and building compliance requirements.

Nice To Haves

Bachelor’s degree from a four-year college or university preferred.
Experience in a healthcare setting preferred.
Master plumber qualification or thorough understanding of plumbing desirable.
Strong knowledge of HVAC systems desirable.
Training as a Master Electrician or State Certified Journeyman desirable.
Facilities Management or Environmental Management certification preferred and encouraged.

Responsibilities

Manage direct reports, including coaching and mentoring staff and supporting their performance and professional development.
Hold monthly team meetings, prepare agendas, arrange team lunches, and encourage staff participation and feedback.
Maintain current job descriptions for facilities staff and use the performance management system to set goals and conduct regular performance reviews.
Ensure facilities staff and independent contractors comply with health and safety obligations.
Manage the annual facilities operating budget in accordance with financial delegations.
Manage budgets for minor building projects, deliver projects within budget, and provide early notice of potential overruns.
Manage facilities maintenance and refurbishment projects.
Ensure building compliance requirements are met and kept up to date.
Manage access to all facilities.
Schedule and ensure preventive maintenance activities on weekly, monthly, quarterly, or annual schedules.
Assess system breakdowns and determine required repairs.
Complete in-house repairs when possible.
Conduct frequent inspections to verify cleaning standards, maintenance repairs, and proper equipment function.
Schedule outside vendors as needed, review system failures with them, request estimates, authorize repairs, and oversee their work.
Oversee maintenance of building and grounds systems, including plumbing, electrical, HVAC, security, lighting, fire safety, and irrigation.
Promote safety precautions and security measures to protect staff and patients.
Adhere to data security guidelines, including appropriate use of EMR systems and IT resources.
Coordinate projects, develop implementation plans, involve staff in planning and process improvement, and manage project activities and progress.