Facilities Manager

Maybelle Center • Portland, OR

6d • Onsite

About The Position

The Facilities Manager directly supervises and guides the maintenance and housekeeping departments, ensuring mechanical equipment and building systems function properly through routine and preventive maintenance. The role is responsible for maintaining a clean, safe, compliant, and welcoming physical environment for residents and staff, responding to residents’ requests for assistance, and preserving a homelike atmosphere.

This is an on-site, full-time position, scheduled Monday through Friday for eight hours per day. Evening or weekend work may be required to address urgent emergencies, and the role participates in a shared on-call rotation for facility operations. Responsibilities include maintenance planning and execution, regulatory compliance and safety, staff supervision and management, inventory and supplies, and oversight of organization-owned vehicles.

Requirements

• At least 3 years of experience working in an environmental or facilities management role.
• Must pass an extensive, state-mandated background check and a pre-employment background check.
• Bachelor’s degree or an equivalent combination of education, relevant certifications, and hands-on experience.
• Hands-on experience performing minor repairs and maintenance.
• Knowledge of budget management and building supply and equipment purchasing.
• Knowledge of cleaning chemicals and experience with janitorial safety.
• Strong knowledge of Microsoft Office Suite.
• Strong problem-solving skills and attention to detail.
• Ability to work with frequent interruptions.
• Strong interpersonal and communication skills, including active listening and the ability to build trust and rapport with residents and colleagues.
• Commitment to person-centered care, trauma-informed practices, professional workplace conduct, and adherence to HIPAA privacy standards.
• Ability to work effectively both independently and as part of a team.
• Ability to stay calm under pressure and manage challenging behaviors with empathy.
• Ability to talk and listen regularly; stand and walk frequently; use hands to finger, handle, or feel; and reach with hands and arms frequently.
• Ability to sit, kneel, or crouch occasionally and frequently lift and/or move up to 50 pounds.
• Close vision, depth perception, and ability to adjust focus.

Responsibilities

• Maintain a master calendar for ongoing, seasonal, and cyclical maintenance, as well as replacement and refurbishment needs for resident units, common areas, mechanical rooms, and administrative offices.
• Manage vendor contracts to ensure cost-effectiveness, quality, and timely service.
• Ensure regular maintenance and inspection of equipment and building systems to maintain safety and reliability.
• Oversee resident room preparation for new admissions.
• Identify and manage approved facility improvement projects through completion.
• Assist with planning and executing capital improvement and building projects.
• Provide hands-on maintenance support and technician coverage as needed.
• Maintain compliance with regulatory standards and organizational and departmental policies and procedures, including annual inspections and state surveys.
• Ensure building systems, equipment, and common areas meet applicable safety, fire, and life-safety requirements.
• Identify facility safety hazards and ensure deficiencies are resolved promptly.
• Coordinate routine safety inspections, preventive maintenance, and corrective actions.
• Support infection prevention and control practices in collaboration with appropriate departments.
• Supervise housekeeping and maintenance staff, prioritizing tasks and workflow.
• Oversee staff hiring, training, development, performance, and evaluations.
• Collaborate with other departments to provide timely, efficient, and cost-effective service to residents and staff.
• Represent the Environmental Services Department at interdepartmental meetings, including managers’, safety, infection control, and other applicable committee meetings.
• Assist with budget development, monitor financial performance, and implement corrective actions as needed.
• Identify and implement process improvements to enhance service quality for residents and staff.
• Maintain inventory records and purchase equipment and supplies for building and facility operations.
• Stay informed about new equipment, products, and technology to assess effectiveness and efficiency.
• Oversee scheduling, maintenance, and repairs for organization-owned vehicles.
• Ensure organization-owned vehicles comply with licensing, safety, and inspection requirements.
• Respond to residents’ requests for assistance while maintaining a homelike atmosphere.

Benefits

• 100% employer-paid health insurance for employees, with dependent coverage options available.
• Employer-paid life and disability insurance.
• 401(k) with dollar-for-dollar matching up to 4%, eligible after 60 days.
• TriMet pass or parking reimbursement.
• 10 paid holidays plus over 6 weeks of paid time off.
• Employee Assistance Program for mental health, financial, and personal support.
• Flexible Spending Account for healthcare and dependent care expenses.
• Meal provided during on-site shift.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager