Facilities Manager-Yuba Sutter Marketplace

Ethan Conrad Properties Inc•Yuba City, CA

7h•$95,000 - $110,000•Onsite

About The Position

Ethan Conrad Properties, Inc. is seeking a Facilities Manager for the Yuba Sutter Marketplace. The Facilities Manager will have overall accountability for the operations of the assigned properties, ensuring they are operated in accordance with ECP policies and standards to improve profitability. This role requires a thorough understanding of mechanical systems, construction practices, preventative maintenance, and government regulations impacting commercial real estate. The position demands a comprehensive understanding of operating best practices and their implications on short- and long-term financial performance. The Facilities Manager administers the physical operations of the center, oversees general and preventative property maintenance, construction coordination, public safety, housekeeping, and contracted services. Responsibilities include forecasting property expenses, managing capital projects, preparing operational reports, managing physical risks, assisting with specialty leasing and marketing programs, and resolving Human Resources issues under the direction of the GM and consistent with ECP policies. The primary goal is to fine-tune operational methods to improve the center's NOI (Net Operating Income) performance.

Requirements

Bachelor's degree or 1-2 years related experience and/or training; or equivalent combination of education and experience.
Valid driver’s license.
Excellent written and verbal communication skills.
Strong interpersonal skills with the ability to work independently or within a team.
Exceptional problem-solving skills.
Knowledge of job systems and processes and the ability to implement new processes or improve existing processes.
Detail oriented, self-starter, strong organizational and analytical skills, able to handle multiple projects at any given time, and comfortable working in a fast-paced environment.
Ability to meet deadlines, prioritize tasks and work well under pressure.
Working knowledge of computer software and peripherals with proficiency in Excel, Word, Outlook, and PowerPoint.

Nice To Haves

Work a variety of shifts from time to time
Support emergency response needs 24 hours per day/7 days per week

Responsibilities

Supervise ECP maintenance employees to ensure maximum performance and compliance with ECP policy and procedure.
Identify and resolve Human Resources issues in conjunction with the GM and HR Director.
Operate effective general and preventative maintenance programs, implementing and integrating Yardi (computerized maintenance management software) into daily operations.
Supervise and administer all tenant and landlord construction.
Direct and manage center supplies stream and services provided by contractors.
Prepare, monitor, and manage center expenses for capital, CAM, and utilities to support the annual business plan and budget, and periodic forecasts and reports.
Interface with Avid Exchange and the Accounts Payable team to ensure accurate timely payment of maintenance and capital invoices.
Identify and manage capital projects.
Conduct operational audits for safety, standards, and compliance.
Provide timely response to reporting and information requests from regional, corporate and/or owner’s representatives.
Assist in events, promotions, specialty leasing, activations, and media activities.
Administer all state, federal and local requirements, with support from ECP.
Proactively manage risk by enforcing contracts, maintaining accurate up to date COIS (certificates of insurance) and documentation files, and always subscribing to ECP operating standards.
Oversee the waste management and recycling contract and tenant program.
Proactively communicate with tenants and respond promptly to all tenant inquiries.
Maintain the fire and life safety systems according to code and in a manner to protect all building occupants.
Liaise and build relationships with city and state inspectors, building departments and fire inspectors.
Oversee operations administration by bidding and contracting for supplies and services as provided in ECP policies.
Carry out supervisory responsibilities including interviewing, hiring, training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.