Facilities Manager - KSAS (Krieger School of Arts and Sciences Facilities & Project Management)
About The Position
The Facilities Manager (FM), with guidance from the Assistant Director of Facilities and Project Management, independently manages, monitors, and coordinates operational and physical plant functions for Krieger School of Arts and Sciences administrative, teaching, and research facilities on and around Homewood campus. The role covers approximately 1,200,000 allocated square feet across approximately 27 buildings and supports continuous 24/7/365 facility operations and responsive issue resolution. The FM supports personnel throughout KSAS, interacts regularly with faculty, students, staff, and administrators, attends project and team meetings as needed, and represents KSAS on capital projects. The FM also assists with facilities project management, operational continuity, safety, security, compliance, maintenance, space management, and related administrative functions. The position reports to the Assistant Director of Facilities and Project Management and works with university departments, facilities teams, vendors, contractors, and other partners.
Requirements
- Bachelor’s degree in Architecture, Engineering, Construction Management, or a related field.
- Five years of related experience.
- Supervisory experience.
- Ability to physically perform basic maintenance and emergency-response tasks, including furniture assembly and disassembly, moving large equipment with pallet jacks or dollies, breaking down crates and boxes, and miscellaneous assembly and disassembly.
Nice To Haves
- Related experience in a university setting.
- Prior experience working in an academic setting.
Responsibilities
- Serve as the first line of defense and physical plant liaison with emergency first responders during operational emergencies, including floods, fires, medical emergencies, and security emergencies.
- Disseminate critical information to building tenants as requested by the Office of the Dean or University and confirm receipt and understanding; provide 24/7/365 coverage of emergency situations.
- Initiate and manage service requests with university entities, vendors, and equipment manufacturers to maintain research continuity and minimize downtime.
- Manage operation of public and shared spaces and facilities to minimize conflicts between users.
- Coordinate major renovation and construction activity with KSAS and JHFRE project managers to mitigate impacts on building users; attend construction planning and progress meetings.
- Support project management for minor renovations, including office refreshes and carpet replacement.
- Coordinate approved space modifications with JHFRE Facilities Operations shops.
- Coordinate furniture acquisition and space moves related to projects.
- Support efficient and effective use of KSAS funds in delivering outcomes for end-user groups.
- Ensure facilities, especially research laboratories, comply with applicable University, State, and Federal health, safety, and environmental codes, regulations, and standards, including OSHA and ADA requirements, Fire Marshal requirements, and University policies.
- Support chemical waste handling and radiation safety protocols by monitoring facility safety compliance and working with relevant university entities.
- Manage building safety by coordinating or performing inspections and preventive and corrective actions; support the Director in the Building Safety Officer role and collaborate with relevant university teams.
- Manage building security, including inspections and preventive and corrective maintenance of lock hardware and other security devices.
- Manage building accessibility and address accommodation needs, including ergonomic improvement requests, in collaboration with relevant university offices.
- Coordinate routine maintenance and emergency service for physical plant infrastructure.
- Work with technicians, supervisors, JHU Facilities Operations, and contractors to schedule and implement work across mechanical/HVAC, plumbing, electrical, structural, carpentry, roofing, painting, locksmith, grounds, custodial, and recycling services.
- Manage minor repairs, laboratory equipment repairs, furniture procurement, and space improvements, either directly or through vendors and contractors; solicit proposals, schedule work, and minimize operational impacts.
- Conduct regular building inspections and troubleshoot problems.
- Coordinate laboratory equipment installation to ensure compatibility with existing infrastructure and trouble-free delivery and installation.
- Maintain accurate space occupancy records and emergency contact lists.
- Oversee annual space surveys and maintain knowledge of Archibus and FAST systems.
- Develop and maintain space logs and building floor plans, collaborating with JHFRE Planning and Architecture to maintain university space-accounting records.
- Determine and recommend space changes and assignments based on departmental and program needs.
- Manage J-Card and key access, distribute and collect keys, and maintain accurate key logs.
- Create and install signage inserts for new employees and relocations; maintain the signage directory template and manage annual directory updates.
- Assist with obtaining quotes and preparing sole-source justifications and supporting documentation for purchase order and invoice processing.
- Manage furniture needs and inventory and maintain accurate equipment inventories.
- Perform other facilities operations administrative duties as requested by the Office of the Dean, Director, and Assistant Director.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
