Facilities Manager

Arts for Learning•Baltimore, MD

41d•$75,000

About The Position

We are seeking an experienced and proactive Facilities Manager to oversee the day-to-day operations, maintenance, and management of all A4L’s physical premises and property. The ideal candidate will ensure a safe, functional, and efficient work environment for all employees and visitors while managing vendor relationships, budgets, and compliance requirements. This position reports to the Vice President of Administration.

Requirements

Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field (or equivalent experience).
3+ years of progressive experience in facilities or property management.
Strong knowledge of building systems (HVAC, electrical, plumbing, fire safety).
Demonstrated experience managing vendor contracts and service level agreements.
Familiarity with health, safety, and environmental legislation and compliance.
Excellent organizational, project management, and problem-solving skills.
Strong interpersonal and communication skills with the ability to liaise across all levels of the organization.

Nice To Haves

Professional certification such as CFM (Certified Facility Manager)
Experience handling multi-site facilities.
Knowledge of sustainability practices and energy management.

Responsibilities

Oversee all building operations including maintenance, repairs, cleaning, supply purchasing, mailroom operations, and security for our main office.
Work in partnership with property management to ensure the facility is maintained at an optimal level.
Oversee and support our Goodnow Community Center through management of the organization’s vehicle (maintenance and registration), proactively maintaining licenses including health/food permits, and service requests to property managers.
Manage the procurement program at A4L Charter, a separate 501 (c) 3 organization operating Dream Academy. Support the Charter in other facility needs as requested.
Develop and manage the facilities budget, tracking expenditures and identifying cost-saving opportunities.
Source, negotiate, and manage contracts with external vendors and service providers (e.g., HVAC, electrical, plumbing, cleaning) as required by our lease agreement.
Complete minor repairs as necessary and in compliance with our lease obligations.
Ensure compliance with health, safety, fire, and environmental regulations; maintain all related documentation and certifications.
Conduct regular property inspections to identify maintenance needs and proactively address and report issues before they escalate.
Manage workplace space planning and office moves, ensuring minimal disruption to operations.
Respond to and support event logistics requests.
Maintain and update asset registers, maintenance schedules, and facilities management software.
Support our 3rd party IT vendor by handling delivery and replacement of hardware and equipment needs.
Respond promptly to facilities-related emergencies and implement contingency plans as required. This includes being the first point of contact and responder for alarm calls.
Maintain and update facilities policy and procedures
Lead and manage one direct report, including scheduling, performance management, and training.
Act as the primary point of contact for building-related queries from employees and senior leadership.
Support renovation, refurbishment, and fit-out projects as needed.
Other operational duties as assigned