Facilities Manager

Eye Clinic of Wisconsin•Wausau, WI

12d•Hybrid

About The Position

The Facilities Manager ensures all clinic locations operate in a safe, compliant, and efficient physical environment, balancing hands-on daily oversight with outsourced technical services management. The role is critical to minimizing disruptions, maintaining regulatory compliance, and supporting high-quality patient care.

Requirements

Equivalent job-related experience is required
Knowledge of building systems (HVAC, electrical, plumbing), safety regulations, and preventive maintenance practices is required
Vendor and contract management expertise
Understanding of healthcare compliance standards
Strong organizational, communication (written and verbal), negotiation, and problem-solving skills
Ability to manage multiple projects effectively
Strong problem-solving and emergency response skills
Budget and project management experience
Ability to work well under pressure
Have and maintain a clean driving record
Occasional lifting (75 pounds), bending, stooping, pushing, pulling, and climbing stairs is required

Nice To Haves

Degree in facilities management, engineering, property management or a related field is preferred
Facilities Management Professional (FMP), Certified Facility Manager (CFM), or similar credentials are optional but advantageous

Responsibilities

Oversee day-to-day maintenance of the clinic environment
Conduct routine inspections of building systems and patient areas
Ensure cleanliness, safety, and readiness of: Exam rooms, Waiting areas, Administrative spaces
Address immediate maintenance issues (lighting, doors, minor repairs)
Maintain a professional, patient-friendly environment
Oversee janitorial services (internal or outsourced)
Ensure adherence to healthcare-grade cleaning protocols
Monitor infection control standards in coordination with clinical leadership
Maintain supply levels for cleaning and sanitation
Develop and manage a preventive maintenance schedule
Ensure all systems are routinely serviced, including: HVAC systems, Plumbing fixtures, Electrical systems, Medical gas lines (if applicable)
Maintain maintenance logs and service records
Reduce downtime and costly emergency repairs
Identify, contract, and manage third-party vendors for specialized services: HVAC technicians, Electricians, Plumbers, Fire safety/system contractors, Yard maintenance/snow removal
Coordinate service schedules and ensure timely completion of work
Review vendor performance and maintain service agreements
Verify vendor compliance with licensing, insurance, and safety standards
Manage bidding processes and cost comparisons for services
Manage contractors and vendors as they relate to the maintenance and upkeep of all locations
Maintain non-clinical equipment on clinic premises, completing necessary testing, maintenance, and repairs as required and needed, while maintaining accurate records of all maintenance repairs
Develop and manage a work order system, including assigning tasks to appropriate contractors
Oversee facility repairs, upgrades, and renovation projects
Coordinate construction work to minimize disruption to patient care
Manage project timelines, budgets, and contractor performance
Ensure work meets healthcare-specific standards and codes
Ensure compliance with healthcare regulations and safety standards: OSHA requirements, Fire and life safety codes, Infection control standards
Maintain documentation for inspections and audits
Coordinate safety drills and emergency preparedness plans
Ensure proper handling/storage of hazardous materials (if applicable)
Maintain building safety and security, including ensuring the structures meet building code requirements
Develop and manage response procedures for facility-related emergencies: Power outages, HVAC failures, Water leaks/flooding
Act as point of contact for urgent facility issues
Coordinate rapid vendor response when needed
Minimize operational disruptions and patient impact
Monitor building systems (HVAC, electrical panels, backup power)
Coordinate maintenance of non-clinical equipment
Ensure proper functioning of safety systems: Fire alarms, Sprinklers, Security systems
Work with IT regarding infrastructure (e.g., server rooms, power supply)
Develop and manage the facilities budget
Track maintenance and vendor expenses
Identify cost-saving opportunities (energy efficiency, preventative care)
Approve invoices and ensure accurate billing
Work with clinical and administrative teams to address facility-related concerns
Schedule maintenance without disrupting patient care
Coordinate with leadership on operational planning and expansions
Work with the Finance Manager to manage annual facility budget
Coordinate with all other departments as needed, including IT if changes to buildings are necessary for IT-related implementations