Facilities Manager

Codman Academy Charter School•Boston, MA

8d•$47,626 - $83,136•Onsite

About The Position

The Facilities Manager will have strong knowledge of facilities management in all aspects - maintenance, procurement, regulation, compliance, budgeting, and oversight. The manager will be the main point of contact for all facility related issues.

Requirements

3-5 years of experience in facilities maintenance, including time in a K-12 setting
Well-versed in technical/engineering operations and facilities management best practices
Strong procurement and negotiation skills
Knowledge of basic accounting and finance principles
Excellent verbal and written communication skills
Excellent organizational and leadership skills
Good analytical/critical thinking

Nice To Haves

Bachelor’s degree preferred in facility management, business information management, or engineering

Responsibilities

Manage building repairs and grounds maintenance, includes without limitation: physically performing carpentry, cleaning, electrical, furniture / equipment assembly, landscaping, masonry, painting, plumbing, snow removal, supply and inventory control, and event preparation
Contracting the maintenance and repair of all building systems, includes without limitation: scope development (if necessary), competitive bidding, securing proper approvals, scheduling, implementation, qualifying and directing subsequent repairs and maintenance necessary and maintaining all records accordingly, serve as point of contact for all related vendors
Schedule and coordinate with contractors regular inspections and maintenance (e.g fire sprinklers/alarm, burglar alarm, elevator, HVAC, pest control, trash & recycling, plumbing, roofing, sanitary disposal and cleaning)
Manage all maintenance systems to ensure optimum functionality, efficiency, and effectiveness. Systems include: Work Order System, Inventory and Supplies Distribution, Keys Management, Safety & Security Inspections, Preventative Maintenance, and Inventory Reconciliation
Schedule and coordinate with contractor’s regular inspections and maintenance (e.g fire sprinklers/alarm, burglar alarm, elevator, HVAC, pest control, trash & recycling, plumbing, roofing, sanitary disposal and cleaning)
Control activities which include parking space allocation, waste disposal, building security etc.
Develop and maintain an accurate budget for all building related plans
Implement the school’s emergency response protocols
Serves as a liaison for the compliance, permitting and certification requirements, including all local, state and federal inspections, and other agencies having jurisdiction
Develop a pool of qualified and licensed contractors (specialized skilled tradesmen) to support the operation and maintenance of the buildings
Lead the development of major facility and network development projects through completion
Ensure proper operation and documentation all building systems, to include without limitation: fire alarm, fire sprinkler, security alarm, emergency lighting and signage, emergency egress, building access control, monitoring and recording, elevators, generators, communications, waste disposal, sanitary, plumbing, electric, heating, cooling, and ventilation
Ensure that inspection and maintenance are recorded and kept accurate
Adherence to local, state, and federal school procurement & purchasing guidelines
Track and communicate status of project requests to requestors and other interested parties to ensure timely feedback and accountability.
Advance the educational mission of the school by participating in duties and responsibilities consistent with building, upholding and promoting a strong Codman community.