Facilities Manager

Data Center Storage & Logistics•Dallas, TX

19d•Hybrid

About The Position

The Facilities Manager partners with the VP of Operations and Strategy to deliver Phase 2, Capital Preservation and Activation: taking a contracted, generic shell and turning it into a fully operational warehouse, ready to hand off systems-live. While the VP of Operations and Strategy sets strategy and decides where capital goes next, and the Director of Program Operations and Director of Warehousing Operations run Phase 3 once a facility is live, the Facilities Manager works alongside the VP to make each facility real — from executed lease to systems-live handoff — and then keeps it running day to day. The role begins at the executed lease handed off from Phase 1 and carries two distinct mandates. First, buildout: partnering with the VP to manage tenant improvements, permitting, the general contractor, engineering, infrastructure, and site activation to a hard readiness date, then handing a custom-fit, systems-live facility to the Director of Program Operations and Director of Warehousing Operations to operationalize. Second, ongoing facilities support: once a site is live, this role remains the point of contact for building systems, landlord relations, and recurring vendor management at every site in the network.

Requirements

5-10 years in facilities management, construction/project management, commercial real estate, or multi-site operations (e.g., retail, restaurant, or industrial “new location opening” roles), including direct buildout, TI, and general-contractor management
Demonstrated experience managing multiple vendors and contractors simultaneously, ideally across multiple geographic markets
Working knowledge of commercial lease terms (CAM, NNN, tenant improvements)
Hands-on coordination of structural, civil, crane, and power infrastructure to spec
Budget and CapEx execution against a defined project budget
Vendor negotiation experience (utilities, telecom, cleaning, security, signage)
Proficiency with project tracking tools (e.g., Smartsheet, Asana, Monday.com) or willingness to learn our systems
Working knowledge of core building systems (HVAC, electrical, plumbing, dock equipment) sufficient to triage issues, coordinate the right vendor, and judge whether a repair is being handled properly
A present-focused operator who runs to hard dates and does not let schedule slip silently
Strong project management skills with the ability to juggle several concurrent, deadline-driven projects without dropping details
Manages GCs, vendors, and field teams through both influence and direct authority
Financially disciplined on budget execution and change-order control
Comfortable representing the company externally with municipal officials, neighbors, and community stakeholders in a professional, relationship-building capacity
High ownership, and treats every facility's readiness and safety as personal accountability
Calm and decisive under buildout pressure and ambiguity
Direct communicator with GCs, landlords, vendors, and internal teams
Hard-wired for safety. No schedule justifies a compromised lift or a shortcut on compliance.

Nice To Haves

Background in industrial/warehouse real estate, logistics, data center infrastructure, or heavy-haul trucking industries
Experience opening multiple locations for a company in a high-growth phase
Familiarity with local permitting processes across multiple U.S. states

Responsibilities

Phase 2 Intake & Project Setup: Accept the executed lease, the defined TI split, and the financial model from the VP; Confirm DCSL's tenant-improvement responsibilities versus the landlord's; Validate the TI budget carried in the financial model; Build the project schedule against the lease's key dates and stand up the facility folder of record.
General Contractor & Vendor Selection: Build the scope of work from the tenant-responsible portion of the TI split, not the whole building; Solicit a minimum of three comparable bids against one identical scope; Evaluate on cost, timeline, relevant experience, and references; Route the selected proposal to finance for sign-off against the TI budget before award.
Permitting & Landlord-TI Oversight: Hold the GC accountable to the permit timeline. The GC owns permit submission end to end; Confirm subcontractor-registration sequencing where required before assuming the permit clock has started; Run weekly landlord-TI progress meetings against lease commitments; Escalate material permit or landlord-TI delays to the VP.
TI Construction Management: Oversee the GC to agreed scope, budget, and milestone schedule; Conduct or delegate weekly site walks, and review and route change orders within delegated authority; Flag any deviation greater than one week and require a written recovery plan; Track landlord TI in parallel.
Engineering & Infrastructure Execution: Execute the engineering DCSL's equipment requires, to the standards set by the VP, including structural and floor-load coordination, civil and geotechnical engagement, outdoor concrete pad design, overhead crane installation, 3-phase power and utility activation, and ESFR sprinkler-system compliance.
New Site Activation: Own the end-to-end “ready-to-operate” checklist that turns an empty building into a functioning warehouse, including coordinating utility setup, internet/telecom installation, signage, janitorial services, site security infrastructure, ordering long-lead building-infrastructure items, preparing outdoor and IOS yard areas, and ensuring fire/life safety compliance.
Certificate of Occupancy & Readiness Gate: Receive the C/O upon issuance, trigger facility-opening insurance binding, run final readiness verification, compile the building record, and recommend the Phase 2 to Phase 3 handoff.
Buildout & Facility Safety: Own buildout and construction safety during Phase 2, ensure facility infrastructure is delivered to spec and safe to operate, and enforce safety standards across all crews.
Phase 2 Budget Execution: Manage spend against the TI and activation budgets with change-order discipline, escalate overages, and deliver final TI spend reconciliation at handoff.
Landlord & Lease Coordination: Serve as primary point of contact with landlords throughout the lease term, coordinate initial lease payment setup, track lease-related deliverables, and flag and escalate any lease compliance or landlord-responsiveness issues.
Vendor & Project Management: Source, negotiate, and manage relationships with recurring vendors, maintain a project tracker for each site opening, manage multiple site activations and buildouts concurrently, and identify and resolve bottlenecks.
Community & Local Engagement: Serve as the local face of the company with municipal officials, neighboring businesses, and community stakeholders, build positive relationships with local government, address neighbor concerns proactively, represent the company at local events, and coordinate with landlords and local officials on community-facing site improvements.
Ongoing Facilities Support (Post-Opening): Respond to and resolve day-to-day maintenance issues, coordinate repair vendors and technicians, monitor and maintain life-safety systems, manage recurring vendor contracts, serve as the ongoing point of contact with landlords, track facilities-related spend, conduct periodic site walk-throughs, respond to urgent/emergency facility issues, and help build and refine a standardized site-activation and site-maintenance playbook.