Facilities Management Assistant

Schreiber Foods•Green Bay, WI

3d•Onsite

About The Position

The Facilities Management Assistant serves as a central coordination point for Facilities Management operations, workplace services, and employee experience initiatives. The role oversees service request management, facilities communications, event coordination, key management, and internship support, partnering with internal stakeholders, vendors, and business partners to provide high-quality facilities services and identify opportunities for continuous improvement. This position is 100% on-site, Monday through Friday, at the company's Home Office in downtown Green Bay, Wisconsin. The office includes indoor and outdoor collaboration spaces, R&D and sensory labs, culinary kitchens, a pilot plant, and an innovation center.

Requirements

Five years of experience in facilities, workplace services, operations, event coordination, customer service, or other relevant experience preferred.
Proficiency with Microsoft Office and service or ticket management systems.
Strong organizational and problem-solving skills.
Ability to communicate effectively, both verbally and in writing.
Experience in a corporate office or facilities environment.
Excellent customer service skills and a positive attitude.
Ability to handle multiple tasks simultaneously and prioritize tasks and projects based on business needs.
Strong initiative and ability to work in a self-directed manner.

Nice To Haves

Associate degree or equivalent experience in Facilities Management, Business Administration, Hospitality, or a related field.
Experience coordinating internship programs or mentoring others.
Knowledge of workplace services, event management, and building security processes.

Responsibilities

Manage Facilities Management communication channels, including the facilities inbox and service request systems.
Coordinate and monitor facility-related requests to support timely resolution and customer satisfaction.
Track service metrics, identify trends, and recommend process improvements.
Serve as a liaison among customers, vendors, and Facilities Management team members.
Coordinate onboarding, scheduling, timekeeping, and development activities for Facilities Management interns.
Support intern growth through mentorship, coaching, and meaningful learning experiences.
Partner with leadership to establish internship goals and development plans.
Administer physical key management processes, inventory controls, and access records.
Coordinate key issuance, returns, audits, and compliance with security procedures.
Maintain key management documentation and recommend process enhancements.
Coordinate facilities-supported meetings, events, and workplace initiatives.
Manage event and catering calendars, resource scheduling, and logistical support.
Partner with stakeholders to support successful event execution and positive workplace experiences.
Develop and maintain event planning tools, processes, and communications.
Maintain facilities documentation, calendars, and operating procedures.
Support reporting, process standardization, and continuous improvement initiatives.
Assist with special projects and operational priorities as assigned.

Benefits

Employee Stock Ownership Plan (ESOP) from day one.
8% 401(k) match into the ESOP and an additional company retirement contribution of about 8% of earnings.
Opportunity to earn incentive pay twice a year when company goals are met.
$10,000 relocation bonus and a relocation package for eligible U.S. salaried positions when relocating more than 50 miles.
Up to $5,000 annually toward childcare costs.
Wellness incentive and an employer-funded Lifestyle Spending Account for fitness, mental health, and other lifestyle expenses.
Role-relevant development opportunities.
Tuition reimbursement.
Medical, prescription drug, dental, and vision benefits starting day one.
Onsite nurse and mental health counselor.