Facilities Maintenance Supervisor [Internal Employees Only]

City of Norco•Norco, CA

1d•Onsite

About The Position

Supervises, prioritizes, assigns and reviews the work of staff engaged in the maintenance and repairs of City buildings, facilities, and structures. Supervises and coordinates facilities maintenance programs and monitors budget and schedules. Performs related technical and complex work within assigned area of responsibility. Provides supervision, direction and oversight of staff, contracts, capital projects, project management and contractors; schedules and inspects work and prepares reports; manages invoicing and procurement; budget; CIP Budget; performs administrative tasks; and performs other related duties as required. The Public Facilities Maintenance Supervisor is a Supervisor Mid-Management Confidential employee level classification of the Public Facilities Maintenance Division of the Community Operations Department. This position performs a variety of duties and supervises subordinate staff and volunteers.

Requirements

Five years of increasingly responsible experience performing trades within the construction field and/or maintaining facility preservation, performing facility maintenance, and conducting repairs.
Some lead or supervisory experience is desirable.
High School diploma or equivalent supplemented by specialized training in the plumbing, electrical or other building trades or a closely related field.
Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.
Knowledge of operations, services and activities of a comprehensive building maintenance program.
Knowledge of principles of supervision and training.
Knowledge of methods and techniques of performing skilled building maintenance work including carpentry, plumbing and minor electrical duties.
Knowledge of methods and techniques of maintaining telephone equipment.
Knowledge of applicable building codes and ordinances.
Knowledge of mathematical principles.
Knowledge of operational characteristics of building equipment and tools.
Knowledge of occupational hazards and standard safety practices.
Knowledge of pertinent Federal, State and local codes, laws and regulations.
Ability to lead, organize and review the work of staff.
Ability to independently perform the most difficult facilities maintenance work.
Ability to interpret, explain and enforce department policies and procedures.
Ability to operate a variety of facility maintenance equipment in a safe and effective manner.
Ability to estimate time and material requirements of specific projects.
Ability to read and interpret drawings and blueprints.
Ability to inspect job sites and ensure jobs are completed properly.
Ability to work independently in the absence of supervision.
Ability to maintain records and files.
Ability to operate office equipment including computers and supporting word processing and spreadsheet applications.
Ability to prepare clear and concise schedules and reports.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to establish and maintain effective working relationships with those contacted in the course of work.
Ability to maintain mental capacity and tact that allows for effective interaction and communications with others.
Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities.
Ability to sit for prolonged periods of time.
Ability to walk, stand or drive a vehicle.
Ability to regularly sit, walk, and stand; talk and hear; use hands to finger, handle, feel, or operate objects, tools or controls; reach with hands and arms; perform repetitive movements of hands or wrists; climb or balance on ladders or stairs; stoop, kneel, and bend at the waist; crouch or crawl; and smell.
Ability to use written and oral communication skills; read and interpret data, information, and documents; analyze and solve problems; use math, and mathematical reasoning; observe and interpret people, and situations; learn and apply new information and skills; perform highly detailed work; deal with changing deadlines, constant interruptions, and multiple concurrent tasks and projects; and interact with others encountered in the course of work.
All City employees are required to perform assigned Emergency Service duties in the event of an emergency or disaster.
Employees must complete the required FEMA courses within six months of employment.
This position requires a conditional employment offer based on the successful completion of a drug and alcohol screening.
All employment offers are conditional based on the successful completion of a background investigation, physical and drug and alcohol screening at city expense and conducted by a physician designated by the city.
All information on the application is subject to investigation and verification.
Reference checks will be conducted by the City to include at least the following: (1) verification/reference from current and past employers, (2) fingerprinting and Department of Justice criminal background check, and (3) confirmation of necessary licenses, certificates, and/or diploma/degrees.
Employees are enrolled in the Department of Motor Vehicles (DMV) government Employer Pull Notice Program.
In accordance with the City’s drug free workplace policy, all employment offers are conditional and based on successful completion of drug test.
Class A drivers are enrolled in the Department of Transportation (DOT) random drug testing program.

Nice To Haves

Some lead or supervisory experience is desirable.

Responsibilities

Assists the Facilities Maintenance Superintendent in budgeting for equipment, materials, supplies, and personnel for Public Facilities Maintenance Division.
Submits budget recommendations; monitors expenditures; evaluates and institutes changes in work methods and priorities.
Develops implements and monitors employee work schedules and assignments.
Approves overtime and leave requests.
Prepares employee performance evaluations.
Interprets and applies City policies and procedures.
Ensures goals, objectives, and work standards are achieved.
Recommends implements and monitors preventive maintenance and repair schedules and quality control procedures within assigned area.
Allocates resources pursuant to established schedules and priorities.
Provides responsible staff assistance to the Superintendent of Public Facilities; prepares and presents staff reports and other necessary correspondence.
Estimates time and staffing needs for specific assignments; assists the Superintendent of Public Facilities in planning and scheduling routine and special work, and projects.
Participates in the selection of maintenance staff.
Works with employees to correct deficiencies and implements discipline procedures.
Trains employees in proper work methods and techniques, safety standards, and use of materials; evaluates and records employee work performance.
Plans and schedules work, and prioritizes assignments; delegates tasks and participates in the maintenance, repair, and set-up of City buildings and facilities.
Prepares, reviews, and maintains various reports and records, including inventory of tools and parts, maintenance instructions and schedules, construction progress reports, and accident reports.
Maintains accurate records of time, materials and parts used, and work performed; SDS sheets, Fire Prevention Business Plan.
Serves as liaison for facilities maintenance services with other City departments, divisions, and outside agencies, negotiates and resolves significant and controversial issues.
Implements and maintains facilities inspection procedures to ensure the highest standard of maintenance.
Reports and keeps records regarding malfunctions and damages and proposes remedies.
Coordinates building and facility set-ups and the installation of holiday decorations; schedules seasonal preparation of buildings, and special events.
Itemizes materials to purchase and takes inventory of supplies for reordering purposes.
Participates in the development and preparation of assigned project and program budgets.
Prepares and manages grants and applications, formulates cost estimates for materials and labor and submits requisitions for equipment, materials, and supplies.
Reviews invoices, monitors expenditures, and makes budget recommendations.
Obtains quotes, coordinates schedules, and supervises work of independent contractors for special projects, janitorial services, repairs, and equipment.
Completes daily activity logs and accident and incident reports.
Performs varied plumbing, carpentry, electrical, masonry, painting, and custodial maintenance tasks and performs minor office equipment repairs.
Completes facility and arena building maintenance, equipment maintenance in addition, building maintenance tasks at the George Ingalls Equestrian Event Center.
Responds to emergencies in the City as required and after hour phone calls from City staff and alarm companies (City issued cell phone).
Performs other related duties as assigned.
Supervises subordinate staff and volunteers.
Supervises and coordinates facilities maintenance programs and monitors budget and schedules.
Provides supervision, direction and oversight of staff, contracts, capital projects, project management and contractors; schedules and inspects work and prepares reports; manages invoicing and procurement; budget; CIP Budget; performs administrative tasks.