Facilities Maintenance Manager

University of Texas at Austin•Austin, TX

1d•Onsite

About The Position

This position provides managerial and technical support in guiding and directing a variety of facility functions for an assigned apartment area. This includes developing, planning, and coordinating facility maintenance. The role involves making recommendations for projects for the fiscal year budget, preparing work drawings and specifications for maintenance projects, and reviewing submittals and blueprints. The manager will coordinate work with building services, utilities, and other departments, and assist building service managers with inspections, maintenance, and long-range planning. Ensuring fire safety deficiencies are addressed promptly, inspecting work by staff and contractors to meet standards, and reviewing emergency work orders are key responsibilities. The role also includes managing overtime approvals, meeting with supervisors to ensure productivity, facilitating work orders, and keeping the Director of Residential Facilities Operations informed. Utilizing staff expertise for repairs, communicating maintenance issues, and using diplomacy when dealing with staff, students, employees, and contractors are essential. The manager will also communicate with Res-life leadership and the UHD Occupancy Management Group, and discuss maintenance concerns with parents and/or students. Inspecting, planning, setting goals, and monitoring team progress are part of the role, as is promoting professional development through training and cross-training encouragement. Other duties include participating in the hiring process, approving time sheets and evaluations, understanding and ensuring staff adherence to UHD policies, performing corrective action, attending meetings, ensuring equipment maintenance, and managing inventory supplies.

Requirements

Associate's degree.
At least 5 years of experience in a specific craft.
At least 3 years of supervisory experience.
Journey level training.
Use of tools of the trades, personal computer, and other standard office equipment.
Relevant education and experience may be substituted as appropriate.
Class "C" operator's driver's license.
Provide a current three year driving record from the current state of residence.
If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest

Nice To Haves

More than 5 years of facilities management experience required in educational facilities or commercial properties.
More than 3 years of construction trades experience and OSHA.
Ability to read and interpret schematics and blueprint documents.
BS degree in engineering or business administration.
Comprehensive knowledge of equipment and facility maintenance programs work order system and procedures.
Excellent written and verbal, communication skills, as well as interpersonal skills.

Responsibilities

Make recommendations for projects that need to be included in the upcoming fiscal year budget.
Prepare work drawings and write detailed specifications for maintenance projects and prepare for purchases.
Review submittments and blueprints.
Coordinate work with building services, utilities, and other departments.
Assist the building service managers with inspections, maintenance, and long-range planning.
Ensure the assessment for all manager reviews and make ready inspections are prepared, completed, and submitted as required for finalizing our assessment report.
Ensure all fire safety deficiencies are completed in a timely manner.
Inspect work by all staff, contractors, and vendors to ensure it meets UHD standards.
Review all emergency work orders and follow up on status.
Approve overtime for emergency work.
Have all other overtime pre-approved.
Meet regularly with the supervisor to ensure work schedules and assignments allow for maximum production at work and staff is performing at the desired standard.
Facilitate work orders.
Keep the Director of Residential Facilities Operations informed.
Utilize staff expertise to make repairs and limit outside sources.
Communicate all current maintenance issues to staff.
Use diplomacy and good judgment when dealing with staff, students, employees, and contractors.
Make routine phone calls to students to verify that completed jobs are satisfactory.
Communicate with Res-life leadership (Assistant Director for Residence Life Apartments, CA’s, etc.), UHD Occupancy Management Group.
Talk with parents and/or students about maintenance and building related concerns.
Inspect, plan, set goals, and monitor the progress of the team.
Promote professional development by encouraging staff to attend trainings and workshops to enhance their knowledge and skills that are in line with job duties.
Encourage staff to cross train in other trade areas.
Other duties as assigned.
Participate in the interview and hiring process of staff.
Approve time sheets, evaluations, and vacation requests in Workday.
Have a good understanding of UHD policies and procedures and ensure staff is informed.
Perform corrective action when needed.
Attend all scheduled meetings.
Ensure all equipment is maintained and in good working order.
Purchase and maintain inventory supplies and monitor to ensure inventory is being charged properly.