Facilities Maintenance Lead

State of Oregon • Charleston, SC

3d • Onsite

About The Position

The Department of State Lands (DSL) is looking to fill a role at the South Slough Estuarine Research Reserve (SSERR) on the South Coast overseeing the maintenance and repair of the Reserve’s equipment, grounds, buildings and systems with anything from small in-house projects to working with multiple contractors and staff. This position is full-time, in-person at the South Slough Estuarine Research Reserve (SSERR) in Charleston, Oregon. The Department of State Lands manages the lands that help fund our public schools and protects the state’s waterways and wetlands for the many benefits they provide. Our stewardship ensures vital natural and financial resources contribute to a vibrant, healthy Oregon now and forever. The DSL team makes a difference for Oregonians every day. As our Facilities Maintenance Lead, you will too. The primary purpose of this position is to ensure all Reserve owned facilities are operational and functional for the agency and tenants’ comfort and safety. This includes maintaining all structures, grounds and equipment in support of Reserve programs by performing minor repairs and maintenance, planning and scheduling routine maintenance of building systems and structures and administering contracts with vendors providing building services such as electricians, plumbers, mechanics, etc. The successful candidate will also lead the division’s Park Ranger Assistants to provide the hands-on‑ skills, labor, and onsite oversight needed to construct, repair, and maintain Reserve trails, gates, fences, boardwalks, and other facility structures that support research and educational programs, implementing approved designs and material specifications to ensure facilities remain safe, functional, and accessible. This position serves as safety coordinator for the Reserve ‑by inspecting grounds for fire, general safety, and security and by informing others of safety requirements.

Requirements

• A bachelor’s degree in building construction, industrial engineering or related field AND one year of experience planning, scheduling, or coordinating facility system maintenance and construction projects; OR Four years of experience planning, scheduling or coordination facility system maintenance or construction projects.
• Valid Oregon driver's license
• Subject to a driving records check
• Subject to a State and federal fingerprint background check for any convictions directly related to its duties and responsibilities.

Nice To Haves

• Ability to perform minor repairs, specify materials, and support small in-house projects (e.g., gates, simple structures, trail components)
• Clear and effective communication with staff, contractors, vendors, and management regarding facility needs, project status, and maintenance impacts
• Ability to identify issues in HVAC, electrical, plumbing, water, septic, and other building systems and determine when problems exceed routine maintenance
• Ability to plan, schedule, and document recurring maintenance for systems such as water (DEQ approved), septic, security, fire suppression, and solar
• Understanding of OSHA requirements, PPE use, hazard identification, and safe work practices in facility environments
• Experience with project and contractor management and administration
• Basic maintenance skills and knowledge to determine when and what kind of maintenance is needed for Reserve vehicles and equipment
• Experience operating excavation, offroad and construction equipment such as power tools, ATV/UTVs, excavators, tilt bed trucks and trailers.

Responsibilities

• Maintain all DSL/Reserve owned facilities located in Charleston, OR to include the Visitor Center, Maintenance compound and Spruce Ranch housing by performing or arranging for repair, maintenance or installation of equipment and systems as needed.
• Develop, maintain and implement regular maintenance schedules for building systems including HVAC, water, septic, solar and security alarms.
• Develop maintenance and capital project scopes by assessing facility needs, preparing statements of work, and coordinating with contractors or technical staff.
• Identify when issues exceed routine maintenance and submit recommendations to Reserve management for prioritization and funding consideration.
• Administer maintenance service contracts by coordinating work orders with building maintenance contractors, reviewing completed work, and maintaining required documentation of maintenance activities.
• Develop and implement facility maintenance procedures by developing and recommending routine maintenance practices for management review, including systems such as water (DEQ‑approved), septic, fire extinguisher certification, and vehicle maintenance.
• Serve as the main contact for security system and security services for the Reserve with management as back up.
• Maintain and distribute keys and codes for structures and security gates, notify police to report loss, theft, or damage to Reserve buildings and grounds; assist DSL with property inventory; prepare damage or theft reports for Reserve records.
• Provide expertise on DSL facilities systems and security to management as needed.
• Report on building operations and maintenance or performing other duties as requested by Operations Manager.
• Lead the Park Ranger Assistants, special work crews, and task forces of volunteers and interns working on projects such as trail construction.
• Operate equipment including excavators, tractors, All-Terrain Vehicles (ATV/UTVs), chainsaws, power brush trimmers, drills, and sanders.

Benefits

• 95% to 99% of medical insurance premiums paid by the agency for full-time employees, including mental health coverage.
• Accrue at least 8 hours of sick leave and 8 hours of vacation leave per month, with your vacation leave accruals increasing every 5 years.
• 11 paid holidays, 1 floating holiday, 3 personal business days
• Optional insurances
• Flexible spending plans
• Automatic enrollment into the Public Employees Retirement System (PERS) after 6 months of full-time service.
• Agency-maintained vehicles
• Reimbursement for field gear
• Reimbursement for travel expenses for authorized, on-the-job travel and fieldwork.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level