Facilities Knowledge Management Specialist - #928
About The Position
The Facilities Knowledge Management Specialist supports performance management, governance, and customer interface initiatives by coordinating with knowledge managers, project managers, engineers, designers, and other stakeholders. The role maintains and improves knowledge management systems, shared databases, and document repositories to ensure project information is accurate and accessible. The specialist develops and enhances reporting tools, dashboards, and processes that provide leadership with project performance metrics and operational insights. They review business processes and recommend improvements to strengthen efficiency, transparency, accountability, and alignment with asset management practices. The position also supports financial documentation, internal controls, and audit compliance throughout the facility project lifecycle. The role administers and organizes as-built drawings, construction documents, and other project records; supports project closeout, audits, and documentation reviews; and provides technical documents and project data to facilities and project teams. The specialist participates in knowledge management meetings, site visits, and cross-functional coordination, and develops standard operating procedures, document control practices, and knowledge-sharing resources.
Requirements
- Active TS/SCI clearance with CI Polygraph.
- Bachelor's degree with 3+ years of relevant experience, or an Associate's degree with 5+ years of relevant experience.
- Experience supporting knowledge management, document control, project administration, facilities operations, or business process management.
- Experience organizing, maintaining, and retrieving technical documentation, project records, or electronic document repositories.
- Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and SharePoint.
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills and a strong customer service mindset.
- Ability to collaborate effectively with multidisciplinary teams and provide administrative and operational support.
Nice To Haves
- Experience supporting Intelligence Community, federal government, or secure facility environments.
- Experience managing construction documentation, as-built drawings, project closeout records, or facilities-related technical documents.
- Familiarity with project management processes, document control procedures, and asset management practices.
- Experience supporting audit preparation, financial documentation, internal controls, or compliance activities.
- Experience developing databases, dashboards, reporting tools, or automated processes to improve operational efficiency.
- Demonstrated interest in business process improvement, knowledge management modernization, and operational performance.
Responsibilities
- Coordinate with knowledge managers, project managers, engineers, designers, and other stakeholders on performance management, governance, and customer interface initiatives.
- Maintain and improve knowledge management systems, shared databases, and document repositories.
- Develop and enhance reporting tools, dashboards, and processes that provide project performance metrics and operational insights.
- Review business processes and recommend improvements to efficiency, transparency, accountability, and alignment with asset management practices.
- Support financial documentation, internal controls, and audit compliance throughout the facility project lifecycle.
- Administer, catalog, organize, and maintain as-built drawings, construction documents, and other project records.
- Support project closeout activities, audits, and documentation reviews to ensure completeness and compliance with customer requirements.
- Provide engineers, designers, project managers, and facilities personnel with existing drawings, technical documents, and project data for planning and design activities.
- Participate in knowledge management meetings, project site visits, and cross-functional coordination to identify process improvement opportunities.
- Develop and maintain standard operating procedures, document control practices, and knowledge-sharing resources.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
