Facilities Data Integration Manager

SOME•Washington, DC

12d•Hybrid

About The Position

The Facilities Data Integration Manager oversees and coordinates financial, administrative, and data-related functions across Facilities, Property Management, and Asset Management. Responsibilities include invoice processing, compliance tracking, contract administration, procurement improvement, budget monitoring and forecasting, and financial reporting. The role supports departmental budget development, analyzes spending and operational trends, and provides data-driven insights for decision-making. It also helps identify and evaluate life-cycle costs for facilities and capital assets using appropriate tools and programs. Working closely with Finance, Property Management, Asset Management, Procurement, and other internal stakeholders, the manager strengthens financial controls, data accuracy and integration, reporting, planning, and stewardship of organizational resources. The role includes oversight of building and systems operations, regulatory compliance workflows, vendor contract performance, and facilities data submissions. It also carries supervisory responsibilities, including staffing, scheduling, guidance, training, performance management, and quality review. The position is hybrid, with one telework day per week. The schedule is Monday through Friday, either 7:00 a.m.–3:30 p.m. or 8:00 a.m.–4:30 p.m., for 40 hours per week. The salary range is $86,403.20–$91,484.64 and may be commensurate with experience.

Requirements

Associate degree in Business, Finance, or a related field, or equivalent work experience.
Valid driver's license.
Effective verbal and written communication skills to establish rapport with varied audiences.
Ability to understand and positively impact organizational and departmental financial performance using budget reporting and projection tools.
Ability to make carefully considered decisions and engage and empower team members in decision-making.
Ability to steward financial resources by reviewing expenses, identifying potential waste, negotiating costs, and seeking competitive bids.
Proficiency with Microsoft Office, including Word, Excel, and Outlook, and Adaptive Planning.
Ability to track and measure staff performance.
Ability to use facilities metrics and retrieve data through CMMS and other data sources to maximize staff utilization.
Ability to multitask and prioritize competing priorities.
General knowledge of building structures and systems.

Nice To Haves

Bachelor's degree in Business, Finance, or a related field, or equivalent work experience.
Knowledge of asset life-cycle cost analysis.
Some knowledge of Unity data transfer, to be developed through collaboration with Finance.
Understanding of WegoWise with VPN.

Responsibilities

Oversee day-to-day building and systems operations, with a focus on quality improvement.
Support development and implementation of workflows that ensure compliance with applicable regulatory requirements, including DOEE benchmarking, VPN, TC/DC, BBL, and DOB requirements.
Analyze spending trends and identify opportunities to improve procurement strategies and reduce maintenance costs.
Support contract administration, including certificates of insurance, bidding, documentation, and renewal or expiration alerts.
Monitor budget reports, contribute to budget development, administer the budget, and complete SOME financial reporting requirements.
Develop standard administrative operating procedures and train personnel.
Monitor vendor performance against major agreement terms semi-annually before automatic renewals.
Manage Facilities, Property, and Asset Management data and submit deliverable information to CQI.
Track data issues, escalate concerns to applicable senior leaders, interpret data from multiple sources, and report actionable information to decision-makers.
Ensure appropriate department staffing levels and assess, evaluate, and hire employees as needed.
Contribute to strategy development and improve department functions and performance, including assisting with standards and goal development.
Submit administrative paperwork to Human Resources, Finance, Compliance, and CQI, and maintain professional documentation in compliance with SOME CQI standards and policies.
Ensure compliance with applicable workplace laws and requirements governing department functions.
Schedule staff work hours as needed, monitor attendance, and approve time cards and leave requests.
Provide direction and guidance, define work requirements, assign tasks, and review work for quality and accuracy.
Provide performance feedback, conduct evaluations, address performance improvement needs, and coach and train staff.
Support staff work processes and policies and encourage professional development.