Facilities Coordinator

SelectQuote, Inc.•Monaca, PA

11d•Onsite

About The Position

The Facilities Coordinator is responsible for ensuring the maintenance safety and efficiency of the facility. This role involves overseeing various aspects of facility management including maintenance schedules health and safety compliance and coordination with external vendors and stakeholders. The scheduled shift is 8:00am-4:00pm EST. This position has no direct supervisory responsibilities but may coordinate and oversee the work of maintenance personnel and external contractors.

Requirements

Work experience as a Facilities Coordinator or in a similar role is preferred.
Strong knowledge of facilities management operations including familiarity with office equipment and security systems.
Well-organized with the ability to prioritize multiple issues and manage multiple tasks simultaneously.
Ability to read, write, and communicate in English at a level to facilitate the understanding of job terminology. Excellent organizational and communication skills.
Hands-on experience with facilities management software is a plus.
Proficiency in office software such as Microsoft Word Excel and Outlook Express.
Understanding of safety regulations in offices and the ability to respond to building and equipment emergencies.
Flexible work schedules and the ability to think quickly during emergencies.

Nice To Haves

Bachelor's or Associate degree in Facility Management Business Administration or a related field is preferred.
Additional certification as a Facility Manager (CFM) or Facility Management Professional (FMP) is advantageous.

Responsibilities

Manage building and equipment maintenance schedules ensuring all systems (e.g. HVAC, plumbing, electrical, and security systems) are functioning properly.
Arrange for regular maintenance of equipment and internal systems such as fire alarms, security cameras, and heating systems.
Monitor the facility for health and safety concerns ensure compliance with health and safety regulations and remove hazardous materials from all areas accessible to employees and guests.
Validate reported maintenance issues and resolve or repair them if within the scope of responsibility. Coordinate the escalation of any maintenance needs outside of this scope such as general contracting, electrical plumbing, and junk removal.
Support supply tracking and management. Managing equipment and supply needs (e.g. furniture, telecommunications, kitchen appliances, office equipment).
Work with facilities management on efficiency and cost savings opportunities. Coordinate with external vendors such as cleaners and security guards. Conduct market research and compare costs and benefits when evaluating new vendors.
Coordinate special projects including special waste and junk removal and assist with building security systems (e.g. Verkada). Act as a backup for user access at the site.
Work with the landlord to ensure fire extinguishers are current and compliant maintain elevator compliance and serve as the contact for the generator - maintenance and monitoring blackout tests.
Keep track of regular and ad-hoc facility expenses maintain an updated record of invoices from external partners and assist in financial management to optimize costs and forecast financial requirements.

Benefits

Competitive Medical, Dental, and Vision Insurance
HSA/FSA
Voluntary Hospital Indemnity, Critical Illness, Accident Insurance, and Short Term Disability
Voluntary Life Insurance for Self, Spouse and Dependent
Company-paid Basic Life Insurance and Long Term Disability
Retirement plan and Employer match contribution with Profit Share
Tuition Reimbursement program
Company perks and Discount program
Engaging Wellness and Financial Education Resources
Employee Assistance Program
Incentive Plans