Facilities Coordinator

TEKsystems•Berwyn, IL

1d•Onsite

About The Position

The Specialist, Corporate Real Estate serves as a frontline resource supporting the office's hybrid workplace model and facilities operations. Under general direction of the manager, this role supports workspace management with comprehensive facilities coordination to ensure seamless workplace experiences for staff and visitors across assigned location(s). As an integral member of the Corporate Real Estate team, the Specialist contributes directly to workplace efficiency and employee satisfaction across company locations.

Requirements

ABILITY TO LIFT UP TO 50 LBS, AND PUSH CARTS AND TABLES WEIGHING UP TO 75 LBS.
Full-time onsite presence in a FINRA office location required.
Must be able to work outside of normal business hours.
Some travel may be required.

Responsibilities

Manage hotel reservation system and resolve workspace booking issues for assigned location(s).
Utilize excellent customer service skills to troubleshoot space/facility navigation and reservation process issues and provide timely guidance to employees and visitors at all levels, in a professional and client-focused manner.
Manage and maintain conference rooms and meeting spaces to ensure professional, well-organized areas; ensure equipment functionality and room readiness with minimal supervision.
Process and coordinate facility service requests through FM Interact system; liaise with contractors, building management, and internal staff to resolve issues.
Support oversight of vendor maintenance activities and ensure compliance with FINRA procedures; maintain vendor documentation, insurance certificates, and maintenance schedules.
Process invoices, purchase requisitions, and staff relocation coordination; manage regional supply inventory and ordering processes.
Track equipment locations, serial numbers, and building operation supplies; coordinate with maintenance personnel on inventory management.
Maintain organized facility records, work orders, and vendor documentation; ensure adherence to established facilities procedures and policies.
Monitor and document workspace utilization and facility performance metrics; prepare status reports on facilities operations and system effectiveness.
Work autonomously on routine tasks while escalating complex issues appropriately.