Facilities Coordinator - On Site Elk Grove Village, IL
About The Position
As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure facility tasks and work orders are completed. This role is part of Facilities Management, which focuses on operations across a set of assets and supports Property Managers with repairs and investment plans. The position coordinates client inquiries and work orders, supports procurement and financial activities, manages vendor documentation and supply inventory, and assists with workplace programs, site activities, safety initiatives, and employee engagement. It follows established procedures to resolve routine issues and complete assigned tasks.
Requirements
- High School Diploma or GED with up to 2 years of job-related experience.
- Ability to follow basic work routines and standards in the application of work.
- Communication skills to exchange straightforward information.
- Working knowledge of Microsoft Office products, such as Word, Excel, and Outlook.
- Strong organizational skills with an inquisitive mindset.
- Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.
- Currently authorized to work in the United States without the need for visa sponsorship now or in the future.
Responsibilities
- Work with landlords, tenants, vendors, and service providers to ensure procedures, policies, and reporting requirements are followed.
- Respond to client inquiries and coordinate work orders.
- Monitor work order workflow, performance, progress, and completion targets.
- Maintain work orders, proposals, departmental files, and vendor documentation.
- Support procurement, invoice processing, financial reporting, and month-end activities.
- Coordinate vendor bids, proposals, orientation, documentation, and site access.
- Manage ordering and inventory for office, beverage, and miscellaneous supplies.
- Support copier operations and other workplace programs.
- Monitor site activities, including proper waste disposal and recycling.
- Respond to inquiries or concerns from clients, co-workers, vendors, and supervisors.
- Support workplace safety initiatives and promote a positive safety culture.
- Support employee engagement programs and recognition activities.
- Follow established procedures and processes to resolve routine issues and complete assigned tasks.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
