Facilities Coordinator - The Landmark
About The Position
As a Facilities Coordinator at The Landmark, you will play a key supporting role in ensuring the operational and administrative efficiency of our facilities team. Working under the direct supervision of the Facilities Manager and Sr. Infrastructure Director, you will assist in handling administrative tasks, maintaining facility documentation, and helping coordinate with vendors and internal teams. This position is ideal for someone interested in learning the day-to-day administrative operations of a luxury retail environment while gaining exposure to both facilities and capital project processes.
Requirements
- Strong interest in facilities, operations, or construction management
- Exceptional attention to detail and ability to manage multiple tasks simultaneously
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office 365 (Excel, Outlook, Word, PowerPoint)
- Off hours and weekends required
- Ability to work collaboratively in a fast-paced environment and maintain professionalism
Nice To Haves
- Familiarity with Service Channel a plus
Responsibilities
- Provide daily administrative support to the Facilities Manager, Sr. Infrastructure Director, and Facilities Team
- Assist in managing work order requests via Service Channel; track status and update logs accordingly
- Support scheduling of vendor appointments, internal meetings, and project site visits
- Help maintain up-to-date records of vendor contracts, purchase orders, service reports, and safety documentation
- Prepare reports, presentations, and summaries on facility operations as needed
- Draft and organize meeting agendas and minutes for facilities-related discussions
- Assist in creating and managing checklists for preventive maintenance and compliance tracking
- Support vendor setup and invoicing
- Assist in monitoring ongoing repair and maintenance tasks for The Landmark and communicate with vendors to ensure service completion
- Help track store-raised facility issues and ensure proper documentation and resolution
- Participate in routine walk-throughs with store leadership and assist in logging follow-up items
- Support communication and coordination between store team, Facilities, and vendor partners
- Provide administrative assistance during planning and execution phases of capital projects
- Help maintain project files, including budgets, schedules, and design documentation
- Support team in compiling punch lists, project close-out packages, and vendor feedback
Benefits
- Diversity, equity, inclusion, and belonging (DEIB) are at the core of our business and our culture.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
