Facilities Coordinator, Administration (Contract)

BDO•Oakville, ON

5d•Hybrid

About The Position

BDO Canada's Oakville office is seeking a Facilities Coordinator to join their internal administration team on a contract basis until August 28th, 2026. This role is for an existing vacancy and the successful candidate will be responsible for office logistics, mail and courier services, service contract oversight, office supply management, and new employee onboarding. The role also includes backup reception duties and serving as a point of contact during office emergencies.

Requirements

A minimum of three years of facilities experience in a professional office setting.
Excellent written and oral communication skills, with a professional service-focused demeanor.
Commitment to teamwork, exceptional client service, and attention to detail.
Self-motivated, capable of working independently and as part of a team, with strong organizational skills for handling multiple projects.

Nice To Haves

Knowledge in creating health and safety policies is advantageous.

Responsibilities

Act as the primary contact for office logistics, including setting up meetings, moving furniture, booking rooms, and ordering meals.
Handle mail and courier services, along with client record logging and document management, including scanning and printing.
Oversee service contracts, manage office supplies, and process related invoices.
Welcome new employees, providing orientation tours and general office support.
Serve as backup for reception and as the first point of contact during office emergencies, plus other duties as needed.