Contract Administration Coordinator

AVEM BUSINESS SOLUTIONS LLC • Dallas, TX

3d • Remote

About The Position

The Contract Administration Coordinator supports the efficient and compliant management of contracts across AVEM by providing accurate, timely and organized administrative support. This role is responsible for preparing, processing, tracking, and maintaining contractual documents, ensuring data integrity and adherence to internal standards and regulatory requirements. The coordinator serves as a key support partner to internal stakeholders by facilitating contract workflows, maintaining documentation systems, and contributing to operational excellence.

Requirements

• High school diploma or equivalent required
• Minimum of 1-3 years of administrative, clerical, or contract support experience required
• Strong organization skills with high attention to detail and accuracy
• Proficiency in Microsoft office suite (word, excel, outlook) required
• Strong written and verbal communication skills with a customer service orientated approach.
• Ability to handle sensitive and confidential information with professionalism and discretion.

Nice To Haves

• Associate’s degree in business administration, Healthcare Administration, Legal Studies, or a related field preferred.
• experience in healthcare, legal, or contract administration environment strongly preferred.
• experience with contract management systems or document management platforms preferred.
• Certified Administrative Professional (CAP) or similar administrative certification preferred.

Responsibilities

• Tracks contract status, key dates, expirations, and renewal timelines to ensure timely follow-up and continuity of services
• Performs word processing, photocopying, retrieving documents, compiling and maintaining records and files, and preparing contracts using templates.
• Administers overall clerical support to the department.
• Assists with analytical work, data entry, and customer service working with both internal and external customers.
• Responds to internal and external inquiries regarding contract status, documentation, and processes in a timely and professional manner.
• Prepares standard reports and summaries related to contract activity, status and metrics.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED