Administration Coordinator (4 Month Contract)
About The Position
The Coordinator, Administration provides administrative support to the Plant Manager with support focused on production team and office management. This includes organizing meetings, reporting and organizing and distributing mail. This role is responsible to check messages from phone line and respond to inquiries from employees, visitors, vendors and the general public. The Coordinator, Administration also assists with the general financial and operating analytics and activities of the organization. They provide support including: preparation of production and financial reports on a daily/weekly basis, Accounts Payables and Receivables through use of SAP, data entry and PowerPoint presentation creation. Experience supporting Senior Management and Leadership team would be beneficial. Please note that post secondary students are welcome to apply as this contract role can be flexible in duration and will work throughout the summer months.
Requirements
- Related post-secondary education or equivalent experience required.
- 1+ years of experience in an office admin/executive assistant role.
- Demonstrated experience in coordinating projects.
- Advanced knowledge of Microsoft Office (MS Word, Excel and PowerPoint) applications.
- Excellent phone etiquette and customer service focused.
Nice To Haves
- SAP knowledge an asset.
Responsibilities
- Process complex administrative project assignments.
- Maintain various departmental database systems and lists.
- Maintain strict confidentiality on highly sensitive matters.
- Create and enter data into spreadsheets.
- Create and handle presentations, complex reports, confidential correspondence and files.
- Interface with customer and maintain internal and external relationships.
- Coordinate meetings and travel arrangements, and maintain department calendar.
- Manage expense reports.
- Administer programs, projects and or processes specific to the operating unit served.
- Scribe as required to document meeting minutes and action items.
- Create accounts, submit pricing and ordering.
- Price adjustments through Price Deviation Request (PDR) tool.
- Creation of various spreadsheets/tracking reports.
- Miscellaneous admin requests as required.
- Track customer marketing spend.
Benefits
- Competitive compensation package
- Access to retirement and saving programs
- Family and employee assistance program
- Paid vacation and floater days
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
