Facilities Coordinator

Thomas College•Waterville, ME

10d•Hybrid

About The Position

Thomas College seeks a highly organized, detail-oriented Facilities Coordinator to support the daily administrative and operational functions of the Facilities Department. This position plays a key role in coordinating work orders, purchasing and financial processes, event support, payroll approvals, departmental communication, and administrative operations. The Facilities Coordinator serves as an important point of contact for facilities-related needs across campus and contributes to the overall effectiveness of the Physical Plant team. Success in this role requires strong communication skills, sound organizational ability, computer proficiency, budget awareness, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

Associate's degree or higher preferred, or an equivalent combination of education and relevant experience.
Minimum of 3 years of relevant experience in administrative support, facilities coordination, operations, purchasing, project coordination, project management, or a related field.
Excellent written and verbal communication skills.
Strong organizational skills and attention to detail.
Strong computer skills, including proficiency with standard office applications and the ability to learn work order, purchasing, payroll, and event management systems.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Ability to work collaboratively with individuals across campus and provide strong customer service.

Nice To Haves

Knowledge of budgets, procurement, invoice processing, requisitions, general ledger coding, and expenditure tracking preferred.
Knowledge of OSHA standards and workplace safety practices.

Responsibilities

Manage departmental work order operations, including receiving, tracking, assigning, and monitoring service requests to support timely completion and effective communication with campus constituents.
Support financial and purchasing processes by preparing and processing requisitions, securing appropriate approvals, and coding invoices accurately to the general ledger.
Review and approve timecards for facilities staff in accordance with departmental procedures and payroll deadlines.
Facilitate departmental morning meetings to support communication, coordination, and daily operational planning.