Facilities Coordinator

JLL•New York, NY

5d•$65,000 - $70,000•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Facilities Coordinator Our goal is to provide an enhanced Workplace Experience that meets our client’s Property & Facilities Management (P&FM) vision of delivering: “A workplace that provides an integrated customer experience enabling colleagues to do their best work”. In this role you will be a part of delivering a World Class Workplace experience for our client’s colleagues, customers, and guests in a connected workplace which promotes a culture of inclusion and safety. The client’s Moments that Matter (MtM) programme provides a focus for creating an environment that enhances productivity, collaboration, and well-being. You'll have the opportunity to create exceptional workplace experiences and drive colleague satisfaction and engagement to make opportunities for everyone to flourish.

Requirements

Prior experience in facilities, property management, hospitality or related field preferred.
Knowledgeable of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous.
Understanding of basic technical aspects of property (computer room air-conditioning, chiller system, fire protection system, mechanical & electrical system) is advantageous.
Proficiency in a range of information technology tools and platforms.
Excellent communication, organization and problem-solving skills.
Ability to work independently with little supervision and effectively deal with stressful situations.
Self-motivated; confident, energetic and flexible.
Candidates must be authorized to work in the United States without sponsorship.

Responsibilities

Assist the Facilities Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, and occupancy services.
Approach each activity with an eye to end-user experience and its enhancement.
Provide administrative support to the team and manage the building’s daily operations.
In some locations, be responsible for the day-to-day direction of another JLL team member, and support and cover for them as required.
Develop a close working relationship with key LSEG stakeholders/partners, landlord, managing agents and all of the facilities vendors.
Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works).
Assist in the procurement of vendors and services as required.
Ensure all office supplies and services are operating to expected standards.
Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
Ensure prompt and accurate management of purchase orders in the internal financial management platform.
Assist with the monthly accrual reports and help monitor the finance trackers.
Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures.
Assist in the implementation of the property risk management programme and industry best practice operations.
Maintain premises in neat and good working condition at all times.
Maintain duplicate office keys in good order.
Support the implementation and monitoring of disaster recovering and business continuity plans.
Follow established escalation procedures and incident reporting procedures.
Provide support for regular management reports and projects as required.
Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.
Assist in the management of physical assets and maintaining an asset register.
Reduce LSEG colleague frustration by foreseeing pain points and providing agile and sustainable solutions.
Constantly and proactively look for opportunities to improve workspace delivery to enhance the LSEG colleague experience.
Take ownership of resolving issues and providing a personal follow-up as necessary.
Providing insights and feedback in the implementation of new initiatives.
Liaising with other teams to provide a consistent and seamless experience to all location end users.
Prioritize the health and safety of people and buildings, including following established safety protocols, reporting hazards/incidents, maintaining cleanliness, encouraging safe practices, and staying informed about health and safety measures.
Leverage expertise to find actionable insights from data and translate it into action, clearly communicating the "what", "so what" and "now what".
Be part of delivering best-in-class sustainability solutions for the client, promoting resource efficiency, energy conservation, and environmental stewardship.
Support innovative sustainability initiatives and drive continuous improvement across operations and contribute to LSEG’s sustainability goals.