Facilities Coordinator

ISS•Sunnyvale, CA

9d•$34 - $42•Onsite

About The Position

As a Facility Coordinator with ISS Guckenheimer, you will be responsible for coordinating activities and resources in support of projects that impact multiple departments, systems, or work-flows with moderate to high risk and complexity or multiple projects simultaneously with lesser risk and complexity. As a Facility Coordinator you will work with the Facility Manager to ensure that the account operates in accordance with the approved operating guidelines and budget. As a Facility Coordinator you will schedule preventative maintenance, respond to urgent maintenance calls, and participate in the creation of emergency preparedness plans.

Requirements

Certification in facility management or equivalent
3 years experience in facility management
Microsoft Office – Advanced Outlook, Excel, Word
Excellent customer service skills
Ability to work with a budget
Ability to read and understand standard business documentation (e.g. contract language)
Solid written and oral communication skills
Strong organizational and team-building skills
Proven ability to work on several projects simultaneously and under tight schedules
Must be a team player and committed to working in a quality environment
All employees must adhere to Health, Safety, Environment, and Quality (HSEQ) policies and procedures to ensure a safe and compliant work environment. This includes following safety protocols, maintaining environmental responsibility, and upholding quality standards in all tasks. Employees are expected to actively participate in HSEQ training and report any potential hazards or compliance concerns.

Nice To Haves

Additional duties and responsibilities may be assigned as needed

Responsibilities

Coordinate daily requirements and requests to operate and facilitate office services for the company
Set up all office services vendors and be onsite supervising their work
Ensures that account facilities are operated and maintained in a cost effective and safe condition in accordance with the approved customer’s requirements to fulfill contractual obligations
Communicates operating philosophy, objectives, and expectations in a continuing effort to build the site team
Work with Facility Manager to maintain the operations budget for all areas
Maintains open lines of communication with customer, alliance partners, and operations mangers
Complies with all company policies and procedures and adheres to company standards
Develops and maintains a detailed project schedule which includes administrative tasks of all sites involved in the project
Ensure coordination of the interfaces of all disciplines within operations
Responsible to track project changes and produces updated site-based schedule as agreed with upper management
Maintain inventory levels
Code invoices for approval to correct cost centers and process for payment
Oversee and/or coordinate special projects required by the facilities department