Facilities Coordinator 1

Aston Carter • Pittsburgh, PA

3d • $20 - $20 • Onsite

About The Position

The Facilities Coordinator is a 6–8 week contract position based onsite in Pittsburgh, Pennsylvania, with working hours of Monday through Friday, 8:00 AM to 5:00 PM. The position coordinates day-to-day facilities operations and services to maintain a clean, organized, safe, and fully operational office environment. It involves responding to work orders, coordinating vendors and amenities, maintaining site records, supporting client relationships, and upholding emergency response and environmental health and safety requirements. The role requires professional attire and occasional lifting, pushing, or moving of items. Parking costs are the employee’s responsibility.

The position pays $20.00 per hour. Depending on eligibility and employment classification, benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and time off or leave.

Requirements

• Excellent communication, organization, and problem-solving skills.
• Ability to work independently with minimal supervision and manage stressful situations effectively.
• Self-motivated, confident, energetic, and highly flexible.
• Ability to occasionally lift, push, and move items as needed for daily duties.
• Strong teamwork skills and ability to work in a fast-paced environment.
• Proficiency with information technology tools and platforms, including email communication.
• 0–2 years of experience in facilities management, property management, hospitality, or a related field.
• Knowledge of local occupational health and safety requirements and critical facilities management.
• Basic understanding of technical property systems, including HVAC, chiller systems, fire protection, and mechanical and electrical systems.
• Strong spreadsheet proficiency, particularly in Excel, and basic financial knowledge.
• Solid hospitality experience and a strong customer service orientation.

Nice To Haves

• Experience or familiarity working with minor lab environments.

Responsibilities

• Conduct daily walkthroughs and site inspections to ensure the office is clean, organized, safe, and fully operational.
• Respond promptly to work orders and schedule and manage repairs, maintenance, and minor works in line with KPIs.
• Coordinate site amenities and services, including fitness, food services, events, meeting facilities, mail and courier services, and office moves.
• Provide direction and information to vendors, facilities staff, and other service providers to support onsite work.
• Assist with vendor procurement and maintain accurate site records, web pages, and official documentation.
• Support client relationship management by meeting contract requirements and performance indicators and responding to client feedback.
• Maintain emergency response plans, including evacuation procedures and after-hours emergency response, and adhere to environmental health and safety standards.

Benefits

• Medical, dental, and vision coverage, if eligible.
• Critical illness, accident, and hospital coverage, if eligible.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
• Voluntary life and AD&D insurance for the employee and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off or leave, including PTO, vacation, or sick leave, if eligible.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed