Facilities Buyer Planner

Pace Suburban Bus•Arlington Heights, IL

5d•Hybrid

About The Position

Under the direction of the Section Manager, Small Purchases, the Facilities Buyer/Planner is responsible for procuring non-inventory MRO parts, supplies and services for Pace Divisions. Essential functions include: Develops, manages, and submits bids with detailed scopes of work, ensuring full compliance with Federal Transit Administration (FTA) regulations, Pace requirements, and established procurement best practices. Maintains consistent application of these standards across all blanket purchase agreements, blanket releases, and standard purchase orders. Provides comprehensive support to Buyer/Planners throughout all stages of the inventoried parts procurement lifecycle, promoting accuracy, efficiency, and adherence to internal procedures. Reviews and administers blanket and term contracts for Small Purchases, including commodities such as brake lining, diesel fuel and fluids, various bus components, and service agreements. Investigates and resolves bid irregularities, contractor defaults, and procurement-related disputes in coordination with relevant stakeholders to ensure timely and compliant outcomes. Manages the procurement of both operating and capital-funded goods and services for multiple Pace facilities. Assists in resolving invoice discrepancies and inventory backorders to ensure continuity of supply and accurate financial reporting. Prepares purchase orders and communicates award notifications to vendors following bid evaluations. Reconciles purchase card transactions in accordance with organizational policies and accounting standards. Performs procurement transactions utilizing Oracle ERP systems, ensuring data integrity and process efficiency. Performs additional related duties as assigned to support departmental and organizational objectives.

Requirements

Associate degree or equivalent work experience.
A minimum of three years of progressively responsible experience in purchasing, materials planning, or a related field is required.
A strong work history is required.
Proficient in computer use, including the Internet and Microsoft Office applications such as Outlook, Word, Teams, and Excel.
Must have excellent written, verbal, and interpersonal communication skills with the ability to interact effectively across all levels of the organization.
Demonstrates a strong commitment to providing high-quality customer service to both internal and external stakeholders, while maintaining a high level of professionalism and discretion in handling sensitive or confidential information.
Must be able to sit and type at a computer for extended periods of time.
Must have a valid driver’s license with a safe driving record.

Nice To Haves

A bachelor's degree is preferred.
Prior government procurement experience is preferred.
Familiarity with Oracle or similar enterprise resource planning (ERP) systems is preferred.

Responsibilities

Develops, manages, and submits bids with detailed scopes of work, ensuring full compliance with Federal Transit Administration (FTA) regulations, Pace requirements, and established procurement best practices.
Maintains consistent application of these standards across all blanket purchase agreements, blanket releases, and standard purchase orders.
Provides comprehensive support to Buyer/Planners throughout all stages of the inventoried parts procurement lifecycle, promoting accuracy, efficiency, and adherence to internal procedures.
Reviews and administers blanket and term contracts for Small Purchases, including commodities such as brake lining, diesel fuel and fluids, various bus components, and service agreements.
Investigates and resolves bid irregularities, contractor defaults, and procurement-related disputes in coordination with relevant stakeholders to ensure timely and compliant outcomes.
Manages the procurement of both operating and capital-funded goods and services for multiple Pace facilities.
Assists in resolving invoice discrepancies and inventory backorders to ensure continuity of supply and accurate financial reporting.
Prepares purchase orders and communicates award notifications to vendors following bid evaluations.
Reconciles purchase card transactions in accordance with organizational policies and accounting standards.
Performs procurement transactions utilizing Oracle ERP systems, ensuring data integrity and process efficiency.
Performs additional related duties as assigned to support departmental and organizational objectives.