Facilities Business Support, Construction Project Planner

JLL•Mobile, AL

22d•Onsite

About The Position

Provides technical, administrative support to Facility Project Manager in overseeing compliance with Airbus FMRE policies and procedures. Provides technical, administrative facility project management support to Facility and Project Managers across the NA facility portfolio. Drives assigned facility management projects and programs end-to-end. Assists HQ Facility Manager with miscellaneous facility tasks as needed. Communicates effectively with all stakeholders using strong verbal and technical writing skills. Position based out of the Mobile Final Assembly Line facility.

Requirements

Bachelor Degree or 5+ years of Facilities or Construction Experience
5+ years practical experience (Facilities, Real estate support, project management experience preferred)
Strong interpersonal skills with the ability to interact with executive level internal & external clients
Organizational & detailed oriented with the ability to prioritize and manage differing needs of the business
Basic proficiency with Microsoft Office/ Google Suite products
Knowledge of construction or commercial real estate industry
Strong knowledge of Google Workspace
Knowledge of Microsoft Project or equivalent project management tools
Ability to work collaboratively with various teams and departments
Ability to work with minimum supervision
Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings.
Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms.
Speaking: able to speak in conversations and meetings, deliver information and participate in communications.
Equipment Operation (personal computer, telephone, copies, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools.
Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs.
Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs
Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.
Sitting: able to sit for long periods of time in meetings, working on the computer.
Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.
Standing: able to stand for discussions in offices or on the production floor.
Travel: able to travel independently and at short notice.
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

project management experience preferred

Responsibilities

Prepare project management reports and meeting minutes
Organize all project documentation and artifacts including SOWs, quotes, POs, contracts, budgets and schedules
Supports Facility Project Manager in improvement and building of standard facility project management procedures
Support project management team on projects and assignments.
Demonstrate a proactive focus on meeting client / project requirements in a timely and cost-effective manner.
Demonstrate proficiency in the use and application of all PDS technology as required for assigned projects.
Comply with all JLL policies and procedures, including but not limited to ethics and code of conduct.
Provide administrative and record keeping support on behalf of assigned projects according to JLL’s standards for document management.
Collaborate directly with the Facility Project Managers and Project Coordinators to ensure schedule alignment portfolio wide with project milestones and objectives
Perform schedule analysis to identify and mitigate risks
In still appropriate change management and control, and provide status reports
Conduct schedule reviews and contribute to the overall planning and execution of ongoing and new projects.
Monitor progress and reporting on delays or schedule slippage for a range of projects
Support Project Managers with project dossier establishment and approvals
Monitor project spend using internal tools
Use KPI’s to measure vendor performance
Identify potential financial or logistical risks before they impact projects
Assist project managers in the execution of project related activities
Reviews change requests to construction design and prepare recommendation for review/approval by Facilities Management
Recommend and manage initiatives to improve service delivery considering both cost and quality
Lead planning/scheduling meetings and attend project status meetings as required
Address contractual and technical issues with the project team to ensure clear understanding of the project scope is maintained.
Responsible for working with Project managers and coordinators to send out communications for campus outages and closures as required.
Uses departmental software to maintain files and project information
Promote safety culture across sites including with customers, subcontractors, suppliers and support EHS program requirements
Maintains and supports project management tools, systems, and processes.
Ensures best practices are being followed and the right resources are available to project managers.
Coordinate Meetings
Transcribe meeting minutes, punch lists and other project documentation
Work with architects to deliver plans and drawings
Assist in updating Schedules and Budgets
Track Invoices
Coordinate Vendors
Produce quality Monthly Reports
Assist in drafting RFPs
Help ensure drawings meet client standards
Proactively manage project-related issues on account or assignment
Demonstrate proficiency in the use and application of all project management technology as required for assigned projects, including business software such as Google Docs, Google Sheets, and Google Slides