Facilities Business Manager

Mass General Brigham•Belmont, MA

6d•$70,990 - $101,202•Hybrid

About The Position

Responsible for managing the daily operations of administrative services within the organization, ensuring smooth and efficient workflows. This role oversees office functions, staff coordination, and provides administrative support to various members of the Facilities Department, working to enhance administrative processes, ensure compliance with organizational policies, and support overall operational goals. This person will be responsible for all financial reconciliation, vendor contracts and adhering to strict budget guidelines.

Requirements

Bachelor's Degree Business Administration required or Bachelor's Degree Healthcare Administration required or Bachelor's Degree Related Field of Study required
Experience in administrative management or office administration, preferably in a healthcare setting 5-7 years required
Experience in a supervisory or leadership role 2-3 years required
Strong organizational and time management skills.
Excellent communication and interpersonal abilities.
Proficiency in office software and administrative technologies.
Ability to manage multiple tasks and prioritize in a fast-paced environment.
Experience in managing and mentoring a team.

Nice To Haves

Can this role accept experience in lieu of a degree? Yes

Responsibilities

Manages daily administrative operations, including scheduling, correspondence, supporting contract and vendor relations, managing all financial needs and office logistics.
Coordinates with department leader to ensure that administrative support is aligned with departmental needs.
Monitors and improves office workflows and processes to increase efficiency.
Ensures compliance with hospital policies, procedures, and regulatory requirements.
Supervises and trains administrative staff, managing performance and providing development opportunities.
Oversees budgeting for office supplies and administrative resources, ensuring cost-effective management.
Assists in preparing reports, presentations, and documentation for senior leadership.
Acts as a liaison between the administrative team and hospital leadership to facilitate communication.