Business Manager for Facilities & Events, Athletics

Vanderbilt University•Nashville, TN

5d•Onsite

About The Position

The Business Manager for Events and Facilities is a key contributor within the Athletics Business Office, focusing on expense management and reporting. This position will be responsible for serving as the procurement requester for assigned areas within Athletics, while also having oversight of various areas within the business operation including but not limited to contract management, facility rentals, event settlements, capital planning, and sport camp financial operations. Reporting directly to the Athletics Chief Business Officer, the Business Manager for Events and Facilities will collaborate with multiple operating units, primarily the facilities team, on a routine basis to ensure streamlined business operations and financial stewardship within Vanderbilt Athletics. This position will analyze and review complex data within various systems in support of key business office functions. The successful candidate must possess accounting, conceptual, organizational, and interpersonal skills. This position will help achieve institutional goals through ongoing customer service, and the role requires professionalism, poise, and an ability to discern, handle sensitive information, and make decisions in the midst of ambiguity.

Requirements

Bachelor’s degree with five years or more experience is necessary.
Ability to form productive alliances effectively and persuasively with financial and non-financial administrators at all levels of the organization.
Exceptional ability to bridge gaps and problem-solve to reach solutions that address the needs of stakeholders.
Ability to balance competing priorities.

Nice To Haves

Prior experience in an Athletics business office is preferred.
Thorough understanding of NCAA and GAAP accounting systems including purchasing, accounts payable, inventory control, accruals, cost accounting and reporting is preferred.

Responsibilities

Submit purchase orders and expense reports for the department related to all home game operations, camps, events, facility rentals, and capital projects.
Specialize in contract management, serving as the university procurement liaison to direct contract requests appropriately while ensuring university compliance, as well as maintaining proper documentation.
Play a key contributor role to capital planning and capital spend tracking.
Serve as primary financial manager of Athletics department camps.
Build and maintain effective and collaborative relationships with stakeholders throughout the Athletic Department, as well as external partners, including banks and third-party vendors.
Collaborate with university and department units to develop processing efficiencies and business continuity; identify and pursue opportunities to optimize effectiveness.
Understand strategic financial plans, including annual operating budgets and capital plans, and the overall impact on Athletics financial, strategic, and operational planning.
Consistently anticipate the needs of business partners, collaborating and communicating potential solutions to emerging issues.
Promote an environment of collaboration, transparency, approachability, and support.
Utilize advanced functions of spreadsheet, database, and presentation software applications.