Part-Time Facilities Assistant (CA)

Seabreeze Management Company•Beaumont, CA

About The Position

The Facilities Assistant is responsible for the daily setup of equipment, cleanliness, and overall functionality of club facilities. The position requires exceptional customer service, the ability to move and arrange equipment frequently, and a strong focus on facility cleanliness. The role also supports facility operations, lifestyle events, resident services, and the General Manager with administrative workflows.

Requirements

Ability to move equipment safely and quickly.
Ability to recognize and address areas needing additional cleaning.
Knowledge of Microsoft Office, including Word and Outlook.
Ability to manage competing priorities and deadlines and complete a high volume of tasks within specified time frames.
Ability to work with minimal supervision and seek additional responsibilities independently.
Ability to read, understand, and implement association rules and regulations.
Ability to handle confidential material.
Ability to handle aggravated clients calmly and professionally.
Ability to keep the work area clean and maintain professional dress and demeanor.
High school diploma or equivalent.
Strong written communication skills and ability to communicate effectively with employees and clients at all organizational levels, verbally and in writing.
Valid driver’s license and state-mandated vehicle insurance.
Availability to work weekends, holidays, evenings, and days on a monthly rotating schedule.

Responsibilities

Assist with duties related to the operation and maintenance of facilities.
Set up tables, chairs, and other equipment daily and hourly.
Clean gym equipment and facilities daily.
Verify resident eligibility to use the facility.
Assist with lifestyle events, including setup, trash removal, teardown, and food and beverage service.
Enforce facility rules and regulations.
Learn and use the onsite client reservation system, Amilia.
Process assigned work and assist homeowners in person or by telephone.
Answer multiple phone lines, screen calls, and refer callers.
Provide detailed responses to requests for information about association programs and activities.
Assist the General Manager with processing and scheduling private party requests.
Assist the General Manager with architectural application workflow when needed.
Assist the General Manager with new homeowner registrations and distribution of fobs and transponders when needed.
Assist the General Manager by responding to homeowner requests for information about HOA accounts.