Facilities Assistant - Part-Time

Duke Careers•Durham, NC

1d•Onsite

About The Position

The Facilities Assistant supports daily workplace operations by maintaining well‑stocked, organized breakrooms and shared spaces across two locations. This role assists the Facilities/Program Manager with office moves, renovations, space changes, and event/meeting support. The ideal candidate is organized, proactive, service‑oriented, and comfortable working across facilities, administrative, various operational tasks and other duties as assigned.

Requirements

Experience in facilities support, office administration, or similar operational roles preferred.
Strong organizational skills with attention to detail.
Ability to lift and move supplies, boxes, and light furniture (typically up to 30–40 lbs).
Excellent communication and customer service mindset.
Ability to work independently, prioritize multiple tasks, and respond quickly to operational needs.
Basic computer skills for inventory tracking and access-request systems.

Responsibilities

Order and maintain inventory of breakroom supplies, ensuring cost-effective and timely replenishment.
Replenish supplies in two breakrooms at 12 Moore Drive and two breakrooms at 14 Moore Drive. (two on the 2nd floor and two on the 3rd floor).
Manage and restock supplies on the 1st and 12th floor breakrooms at Hock Plaza.
Maintain clean and organized supply cabinets, storage closets, and inventory areas.
Conduct routine walkthroughs of breakrooms to ensure cleanliness, organization, and full stock levels.
Perform regular checks of shared areas—including meeting rooms, conference rooms, and common spaces—to ensure they are clean, orderly, and ready for use.
Reset and tidy meeting rooms between uses as needed.
Support meeting and special event setup, including arranging furniture, preparing spaces, and assisting with post-event cleanup.
Collect incoming mail weekly and distribute mail and packages to appropriate recipients.
Process badge access requests in accordance with established procedures.