Facilities and Operations Coordinator (Shelton, CT)
About The Position
Join Hubbell as a Facilities & Workplace Operations Coordinator and play a key role in keeping our Corporate HQ running smoothly. From workplace services and office operations to mailroom logistics and facilities support, this role is at the heart of delivering a safe, efficient, and positive employee experience. This role supports the day-to-day operations of the Shelton Corporate Headquarters, including workplace services, mailroom and shipping/receiving operations, vendor coordination, and facilities operational support. This role serves as a key on-site partner to Facilities, Environmental Health & Safety (EHS), Security, Finance, HR, and third-party service providers to maintain a safe, efficient, and well-managed workplace while supporting a positive employee experience.
Requirements
- High school diploma or equivalent
- Minimum of 2 years of experience in facilities, office operations, mailroom, logistics, or workplace services
- Proficiency with Microsoft Office applications (Outlook, Excel, Word)
- Strong organizational, communication, and multitasking skills
- Ability to work independently and manage multiple priorities
- Ability to lift and move packages (up to 50 lbs) and perform physical tasks associated with mailroom and facility support functions
Nice To Haves
- Associate’s or Bachelor’s degree in Business Administration or related field
- Experience in a corporate headquarters or multi-department office environment
- Experience coordinating vendors and service providers
- Knowledge of shipping/receiving procedures and hazmat requirements
- Experience with USPS Certified Mail, UPS shipping processes, and WorldShip or comparable shipping systems
- Ability to work with discretion and confidentiality as needed
Responsibilities
- Support daily office operations to maintain a professional, efficient, and welcoming corporate environment
- Maintain inventory of office and facility supplies and coordinate ordering and replenishment using SAP
- Stock and maintain common areas, conference rooms, copy rooms, and shared workspaces
- Assist with office equipment support (copiers, printers, mail equipment, etc.)
- Respond to employee workplace and facility-related requests in a timely, customer-focused manner
- Support meetings, onsite events, and employee engagement activities as needed
- Manage daily mailroom operations for Shelton HQ, including incoming and outgoing mail and packages
- Coordinate outgoing shipments, including packaging, labeling, postage, and carrier selection (domestic and international)
- Audit deliveries against packing slips to ensure accuracy
- Schedule and manage freight deliveries and dock activity
- Track shipments and coordinate with carriers to meet delivery timelines
- Maintain shipping and receiving areas in an organized, compliant, and safe manner
- Support compliance with shipping regulations, including hazmat handling requirements, as applicable
- Support routine facility operations, inspections, and maintenance activities to ensure a safe, clean, and functional workplace
- Coordinate service requests, corrective maintenance, office moves, space adjustments, and related facility documentation
- Support site-level EHS programs, safety inspections, audits, emergency response, and building safety protocols in partnership with the EHS team
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
