Facilities and Operations Assistant

East Texas A&M University • Commerce, TX

2d • Onsite

About The Position

The Facilities and Event Operations Assistant, under general supervision, provides administrative and operational support for facility rentals, maintenance coordination, and event logistics. This position serves as a primary point of contact for internal and external stakeholders, assists in coordinating pre-event operations for athletic contests, and supports overall facility readiness and usage.

Requirements

• Bachelor’s Degree or equivalent combination of education and experience.
• No prior experience required.
• Knowledge of word processing and spreadsheet applications.
• Verbal and written communication skills.
• Ability to multitask and work cooperatively with others.
• Ability to work with a wide variety of people.
• Ability to work nights and weekends.
• Valid driver’s license.

Nice To Haves

• Experience supporting event operations, facilities coordination, or program administration.
• Experience working in an athletics or higher education environment.
• Experience coordinating logistics with multiple stakeholders or external partners.
• Strong organizational and customer service skills.

Responsibilities

• Serve as a liaison for local high schools, UIL officials, and external groups regarding facility rentals, ensuring timely communication and coordination.
• Act as the primary point of contact for all facility rental inquiries and coordinate scheduling, usage, and logistics.
• Assist in the coordination of facilities operations, including submitting and tracking work orders and collaborating with SSC and other service providers to ensure completion of maintenance and repair tasks.
• Support pre-game and event operations for athletic contests, including football, soccer, volleyball, and basketball, ensuring facilities and logistics are prepared.
• Assist in coordinating event logistics, including setup requirements, facility access, and communication with event stakeholders.
• Maintain records related to facility usage, rentals, and operational activities, including databases and correspondence.
• Prepare and distribute correspondence related to facility rentals and event operations.
• Coordinate with internal staff, graduate assistants, and other personnel to ensure smooth execution of daily operations and events.
• Serve as a resource for information related to facilities, rentals, and event scheduling.
• Assist with purchasing supplies or materials related to facility operations and events, as needed.
• Perform other duties as assigned.

Benefits

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level