Facilities and Office Coordinator

Suffolk Construction•Boston, MA

1d•Onsite

About The Position

We’re seeking a Facilities and Office Coordinator to support our Boston headquarters. This is an in-office role that requires the individual to be onsite 5 days a week.

Requirements

Excellent communication and customer service skills
Attention to detail
Ability to work independently and as part of a team
Resourceful, flexible, and enthusiastic with excellent follow-through skills
Graduation from high school and (3) years of work experience in office services or any equivalent combination of experience and training which provides the required knowledge, skills and abilities
Basic computer skills including internet and Microsoft Office Suite programs (e.g., Outlook, Word, basic Excel).
Requires a valid driver’s license and a registered vehicle
Ability to successfully complete OSHA 10 hours and CPR / First Aid certification upon hiring
Ability to maintain a detailed recordkeeping system and prepare correspondence relating to reports and inquiries
Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism and Caring
Excellent organizational skills and attention to details
Ability to constantly multi-task and handle competing priorities between Suffolk business needs, organizational issues, and sound customer relations
Possess judgment to know when to appropriately escalate issues up the chain of command
A strong sense of urgency and initiative.
Able to quickly study and react to complex issues
Excellent problem-solving skills and the ability to act confidently and decisively

Responsibilities

Collaborate with the Facilities staff to maintain clean and well-kept property, including parking lots and grounds.
Set up and break down meetings and events, occasionally working evening hours as needed.
Ensure the set-up and appearance of exterior common areas are maintained.
Greet visitors at the front desk, answer phone calls, and manage courier services.
Keep office areas organized and well-stocked, including print/copy rooms, kitchenettes, and common spaces.
Inspect and maintain kitchenette equipment to ensure it is in good working order.
Process incoming and outgoing mail, operate postage machines, and prepare shipments.
Assist with new hire setups, office relocations, and manage office supplies and business card orders.