Office and Facilities Services Coordinator

National Church Residences•Dublin, OH

1d•Hybrid

About The Position

This Full Time role works in person Monday-Friday at our beautiful Central Ohio corporate office and weekly travels to a second, local office. At National Church Residences, we believe every senior should lead a vibrant, healthy, and independent life. Since 1961, our mission has been to provide quality housing that meets the diverse and evolving needs of seniors. With over 340 communities across 25 states, we are the nation’s largest not-for-profit provider of affordable senior housing and the leading employer of service coordinators. In addition to residential senior communities, we offer home and community-based services and permanent supportive housing for formerly homeless and disabled individuals. PURPOSE As our Office and Facilities Coordinator, you will have a highly visible role coordinating and supporting daily corporate office operations to ensure a welcoming, organized, safe, and efficient workplace environment. Through office administration, employee and visitor support, vendor coordination, and facilities-related services, you will enhance the overall employee experience and ensure smooth business operations.

Requirements

High School Diploma or GED required.
Minimum of 3 years' experience in office coordination, facilities support, hospitality, property management, or similar role.
Excellent communication, comprehension, and interpersonal skills.
Ability to speak, read, write and understand English, as well as the ability to make self-understood.
Good working computer skills with basic professional computer software (Microsoft Office suite, Windows, etc.) and the capacity for learning new software systems quickly.
Self-directed with excellent organizational skills and the ability to manage tasks and assignments concurrently.
Basic maintenance/repair skills with the ability to safely utilize general power tools and equipment.
Valid driver’s license, automobile insurance and compliance with National Church Residences' motor vehicle policy is required.

Responsibilities

Coordinate and support the day-to-day operations of the corporate office to maintain a professional, organized, safe, and efficient work environment for employees and visitors.
Serve as a primary resource for workplace support services, including employee workspace readiness, access management, office logistics, and general operational needs.
Manage office supplies, workplace amenities, equipment, and other business resources by monitoring inventory levels, coordinating procurement activities, and ensuring availability of necessary materials.
Coordinate shipping, receiving, and distribution activities to support business operations and employee needs.
Support meetings, training sessions, and company events through coordination of space, materials, logistics, and workplace services.
Coordinate facility-related services by serving as a liaison with property management, contractors, and service providers, ensuring maintenance requests, repairs, inspections, and other building-related matters are addressed in a timely manner.
Monitor the physical condition of the workplace and perform routine maintenance, minor repairs, furniture assembly and relocation, and other general upkeep activities within the scope of the position.
Maintain common areas, conference rooms, kitchens, storage spaces, and other shared work environments to support cleanliness, organization, functionality, and employee satisfaction.
Track vendor services, purchases, invoices, and work completion to support operational effectiveness and adherence to departmental processes.
Proactively identify workplace, maintenance, safety, and operational concerns, escalating issues and coordinating resolution as appropriate.
Promote a positive workplace experience by delivering responsive customer service and fostering a welcoming environment for employees, visitors, vendors, and other stakeholders.
Perform other duties as assigned in support of departmental and organizational objectives.

Benefits

Medical & Rx – 3 plan options to fit your budget; choose from coverage offered through a Nationwide network for you and your family
Complimented with a Healthcare Flexible Spending Account or Employer funded Health Savings Account
Includes Fertility & Family Building Support, Weight Management, and Chronic Condition Support
Parental Leave paid at 100% for four weeks
Coverage begins first of the month following your date of hire!
Dental & Vision coverage for you and your family with Nationwide providers.
Company provided Life & ADD insurance and Disability coverage.
Supplemental benefits such as Life and AD&D for you and your family, Accident Insurance, Hospital Indemnity, and Critical Illness.
Flexible Spending Accounts for Dependent Care and Transportation & Parking
Well-being Programs including an enhanced EAP with mental health and work-life support, tobacco cessation, and Well-Being Your Way which offers up to $1000/year in rewards & reimbursements!
Retirement Savings Plan offering immediate company funding at 3%, increasing up to 5% over time and an additional company match up to 5% when you contribute your own funds!
Reimbursement for Tuition expenses
Paid Time Off (PTO), 9 paid Holidays and Parental Paid Leave at 100%