Facilities and Maintenance Manager

Dauphin County Library System•Harrisburg, PA

About The Position

Responsible for facilities maintenance and management of the Dauphin County Library System’s buildings, equipment, fixtures, furniture, and grounds. The position prepares and coordinates requests for proposals, reviews bids and quotes, makes recommendations to management, negotiates with contractors and vendors, oversees outsourced custodial services, and maintains custodial supply inventory. It also manages maintenance staff and volunteers and assists Library Management with custodial training. The role oversees, coordinates, and performs maintenance on library-owned or rented facilities, grounds, equipment, and vehicles. It develops and implements preventive maintenance plans, coordinates repairs and emergency response, supports insurance claims resolution, and works with IT, Finance, and Library Management to prioritize needs and maintain normal operations. The position ensures compliance with applicable safety laws and regulations, participates in facility planning and annual budget planning, and coordinates staff meetings and continuing education workshops as needed. The work is primarily indoors at a desk using a computer, with travel among facilities. The employee provides their own transportation and is reimbursed accordingly. The Library is an equal opportunity employer committed to diversity, equity and inclusion, equal access, and reasonable accommodation.

Requirements

High school diploma or GED.
Five years of experience in facilities maintenance.
Two years of experience in facility management.
Two years of active experience using Microsoft Office Suite or equivalent and searching the Internet in a Windows environment.
Current and valid driver’s license.
If required to operate a Dauphin County Library System vehicle, at least three years of driving experience is required by the insurance underwriter.
Ability to lift or move up to 100 pounds with assistance and up to 50 pounds unassisted.
Ability to bend, climb, and work from ladders, including a 6-foot step ladder and a 20-foot extension ladder.
Excellent customer service and communication skills.

Nice To Haves

Vocational school degree.

Responsibilities

Assist Library Management with custodial training.
Manage maintenance staff and volunteers.
Communicate the Library’s goals, priorities, and changes in policies and procedures to staff.
Prepare, coordinate, and review requests for proposals; analyze bids and quotes and make recommendations to management.
Negotiate with contractors and vendors.
Oversee, coordinate, and perform maintenance on library buildings, grounds, and equipment owned or rented by the Library.
Work with IT, the Finance Director, and Library Management to prioritize repair and maintenance needs and resolve maintenance problems.
Work with insurance claims adjusters to resolve claims.
Plan, coordinate, and implement preventive maintenance for facilities, including HVAC maintenance, carpet cleaning, interior and exterior painting, and snow removal.
Manage computer programs related to building automated systems, review quotes, approve contracts, monitor work quality, and prepare and submit related paperwork.
Oversee the outsourced custodial contract and maintain janitorial supply inventory.
Maintain the Library’s vehicle fleet and coordinate routine vehicle maintenance and emergencies.
Ensure facilities comply with applicable federal, state, and local safety laws and regulations, such as OSHA.
Participate in planning short- and long-term facility needs, including annual budget planning.
Conduct regular staff meetings and continuing education workshops as needed.
Participate in system-wide committees.
Perform other related duties and uphold the Library’s Core Values.