Facilities and Maintenance Manager
About The Position
The Facilities and Maintenance Manager is responsible for the facilities maintenance and management of the Dauphin County Library System’s buildings, equipment, fixtures, furniture, and grounds. The position prepares and coordinates requests for proposals, reviews bids, makes recommendations to management, negotiates with contractors and vendors, and maintains custodial supply inventory. The manager oversees maintenance staff and volunteers, the outsourced custodial contract, the library vehicle fleet, and maintenance activities across facilities. The role plans and coordinates preventive maintenance, supports safety and regulatory compliance, resolves maintenance issues with library management and other departments, and participates in short- and long-term facilities planning and annual budget planning. The role also supports custodial training, staff meetings, and continuing education workshops.
Requirements
- High school diploma or General Equivalency Development (GED).
- Five years of facilities maintenance experience.
- Two years of facility management experience.
- Two years of active experience using Microsoft Office Suite or equivalent and searching the Internet in a Windows environment.
- Current and valid driver’s license.
- If required to operate a Dauphin County Library System vehicle, at least three years of driving experience is required by the insurance underwriter.
- Ability to lift or move up to 100 pounds with assistance and up to 50 pounds unassisted.
- Ability to bend, climb, and work from ladders, including a 6-foot step ladder and a 20-foot extension ladder.
- Excellent customer service and communication skills.
Nice To Haves
- Vocational school degree.
Responsibilities
- Assist Library Management with custodial training.
- Manage maintenance staff and volunteers.
- Communicate the Library’s goals, priorities, and changes in policies and procedures to staff.
- Prepare, coordinate, and review requests for proposals; analyze bids and make recommendations to management.
- Negotiate with contractors and vendors.
- Oversee, coordinate, and perform maintenance on library buildings, grounds, and equipment owned or rented by the library system.
- Work with IT, the Finance Director, and Library Management to prioritize repair and maintenance needs and resolve problems that affect normal operations.
- Work with insurance claims adjusters to resolve claims.
- Plan, coordinate, and implement preventive maintenance for all facilities, including HVAC maintenance, carpet cleaning, interior and exterior painting, and snow removal.
- Manage computer programs related to building automated systems; review quotes, approve contracts, monitor work quality, and prepare or submit related paperwork.
- Oversee the outsourced custodial contract and inventory janitorial supplies.
- Maintain the Library’s vehicles and coordinate routine maintenance and vehicle emergencies.
- Ensure facilities comply with applicable federal, state, and local safety laws and regulations, such as OSHA requirements.
- Participate in planning short- and long-term facility needs, including annual budget planning.
- Conduct regular staff meetings and continuing education workshops as needed.
- Participate in system-wide committees and perform other related duties.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
High school or GED
