Facilities and Corporate Services Coordinator

ECMC Foundation • Minneapolis, MN

2d • Onsite

About The Position

The Facilities and Corporate Services Coordinator supports the day-to-day operations of the organization by ensuring mail services, shipping and receiving, facilities support, document fulfillment, and office operations run smoothly and efficiently. This role serves as a key resource for employees across the organization and helps maintain a productive, well-organized workplace through administrative support, vendor coordination, workspace management, and mail processing activities.

Requirements

• High school diploma, GED, or relevant work experience
• 1+ years of experience in office administration, office operations, facilities support, mail services, or related administrative roles
• Experience coordinating multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office

Nice To Haves

• Experience supporting mailroom, print, shipping, receiving, or fulfillment operations.
• Experience working with facilities vendors, office logistics, or event setup.
• Experience managing document templates, workflow systems, or operational processes.

Responsibilities

• Process incoming, outgoing, overnight, and interoffice mail.
• Coordinate shipping and receiving activities with internal teams and external carriers.
• Sort, batch, and distribute wage withholding orders and other business documents.
• Execute daily bulk mail and document fulfillment processes.
• Manage and maintain letter templates and collaborate with business units and vendors to test and implement updates.
• Maintain office supply inventory and coordinate ordering of office materials.
• Support facility operations, including workspace setup, office moves, meeting room preparation, and event support.
• Assist with vendor coordination and facilities-related requests to ensure a safe and productive work environment.
• Provide receptionist coverage by answering and routing incoming calls and scheduling hotline coverage.
• Support departments throughout the organization with administrative and operational needs.
• Perform other duties and responsibilities as assigned.

Benefits

• The hourly pay range for this position is $20.00 - $23.00. Actual compensation may vary based on factors such as relevant experience, peer and market benchmarks, and geographic location.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED