Facilities Analyst

Golub Capital • New York, NY

7d • $65,000 - $90,000 • Onsite

About The Position

Golub Capital is seeking a motivated individual to support facilities operations in its Chicago or New York office. The Facilities Department handles strategic planning and day-to-day operations to provide a suitable and safe working environment. Its work includes space management and coordination with building management, brokers, architects, general contractors, and vendors.

The Facilities Analyst assists the Facilities Team with daily office operations and maintenance, ensuring onsite employees’ needs are met. The role offers significant visibility and impact and calls for a professionally mature, discreet, flexible, and highly motivated person who can manage multiple tasks and make decisions in a fast-paced environment. The regular hours are 8:30 AM–5:30 PM, with flexibility required. The employee must be reachable by cell phone outside working hours, including weekends as needed, and may need to monitor vendors working after hours.

The role involves coordinating repairs and maintenance, vendors, invoices, maintenance schedules, safety programs, and vendor insurance documentation. It also includes conducting new-hire orientations and tours, and completing ad hoc projects. The position requires a proactive, helpful approach and enthusiasm for working onsite and contributing to a Gold Standard hybrid work culture.

Requirements

• Bachelor’s degree required.
• At least 2 years of corporate office experience.
• Strong Microsoft Office skills.
• Excellent verbal and written communication skills.
• Strong organizational skills.
• Thorough, meticulous, and highly accurate work.
• Strong relationship-building skills and a helpful attitude.
• Ability to maintain confidentiality in all aspects of job responsibilities.
• Strong work ethic.
• Flexibility with hours and availability after hours on a work-provided cell phone, including weekends as needed.
• Ability to work from 8:30 AM to 5:30 PM.
• Proactive problem-solving approach.
• A “no task is too small” attitude.
• Ability to manage changing demands in a fast-paced environment and multitask effectively.
• Enthusiasm for working in the office and creating a Gold Standard hybrid work culture.

Nice To Haves

• Facilities or project management experience is preferred.
• Familiarity with SharePoint and a CRM program is a plus.

Responsibilities

• Log and respond to service issues reported to the Facilities Team.
• Place service tickets or calls to vendors and building engineers for repair and maintenance assistance.
• Coordinate and monitor onsite vendors, including HVAC vendors and building engineers.
• Assist with invoice processing and tracking.
• Conduct daily walkthroughs to identify maintenance issues and take steps to remedy them.
• Maintain the Facilities maintenance calendar and track maintenance visits.
• Maintain the Firm’s AED, first aid, and fire life safety training program with assistance from property management.
• Conduct new-hire orientation and provide tours to new hires.
• Collect and log vendor Certificates of Insurance (COIs), and follow up on expired COIs to ensure proper coverage.
• Monitor after-hours vendor work as needed.
• Complete ad hoc projects as assigned.

Benefits

• 401(k) eligibility
• Vacation
• Sick time
• Parental leave
• Medical, financial, and/or other benefits (details provided if an offer is made)
• Discretionary awards may be included in the total compensation package

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level