Facilities Administrator

ElDorado National California•Riverside, CA

15h•Onsite

About The Position

The Facilities Administrator is responsible for coordinating facility and production support activities, including tool and equipment procurement, inventory management, vendor coordination, warranty administration, and maintenance service scheduling. This position serves as the primary point of contact for ensuring production teams have the tools, equipment, and resources needed to support daily operations. This role requires strong organizational skills, communication, follow-through, and the ability to manage multiple priorities in a fast-paced fuel and electric bus manufacturing environment.

Requirements

Working knowledge of inventory control, purchasing processes, and vendor management.
Strong organizational and project coordination skills.
Ability to manage multiple assignments and changing priorities.
Strong communication and customer service skills.
Ability to build and maintain effective working relationships with vendors, contractors, and internal departments.
Experience coordinating repairs, maintenance activities, and service providers.
Proficiency with Microsoft Office, including Excel, Outlook, Word, and Teams.
Ability to maintain accurate records, reports, and documentation.
Strong attention to detail and follow-through.
Ability to analyze information and identify opportunities for process improvement.
Basic understanding of manufacturing operations, facility systems, and maintenance practices preferred.
Ability to work independently and as part of a team.
High school diploma or equivalent required.

Nice To Haves

Associate degree in Business Administration, Facilities Management, Supply Chain, or related field preferred.
Experience in a manufacturing environment preferred.
Experience working with vendors, contractors, and service providers preferred.
Bilingual English/Spanish preferred.

Responsibilities

Coordinate procurement of production tools, maintenance equipment, and facility-related materials.
Maintain inventory records for production tools, maintenance equipment, spare parts, and facility supplies.
Monitor inventory levels and initiate replenishment requests to prevent operational disruptions.
Track company-owned tools and equipment and maintain asset records.
Coordinate warranty claims and repairs for production equipment, maintenance tools, facility equipment, and company assets.
Serve as the primary contact for vendors performing repairs, maintenance, inspections, and facility services.
Assist with vendor onboarding, insurance documentation, service agreements, and purchase order coordination.
Schedule and coordinate contractor activities to support facility improvement projects and maintenance repairs.
Track open work orders, service requests, and project status to ensure timely completion.
Follow up with vendors, contractors, and internal departments regarding project schedules and completion dates.
Maintain maintenance records, repair history, warranty documentation, and vendor files.
Coordinate rental equipment and temporary service providers as needed.
Assist with obtaining quotes, proposals, and pricing from vendors and contractors.
Support budgeting activities by tracking repair expenses, service costs, and equipment purchases.
Generate reports related to inventory, tool utilization, vendor performance, and facility expenditures.
Maintain verbal and written communication with supervisors, managers, vendors, and contractors regarding project status and operational needs.
Support compliance with company safety policies and contractor safety requirements.
Participate in department meetings and provide administrative support to the Facilities and Maintenance teams.
Perform additional duties as assigned by management.