Facilities Administrative Assistant FT

Kickapoo Lucky Eagle Casino•Eagle Pass, TX

1h•Onsite

About The Position

Provides administrative and staff support and is responsible for a variety of other tasks while projecting a professional image through in-person and phone interaction. This role is responsible for operational aspects of the Facilities Department, including monitoring and reporting on departmental budgetary aspects, conducting purchases, and project bidding. The position also involves managing and maintaining the CMMS (Assets Essentials), assisting with administrative procedures, training sign-ups for Facilities staff, and overseeing vendor costs for cost-effectiveness and quality. Additionally, the role supports the Director of Facilities in developing and processing contractual agreements and managing confidential information. The position also requires monitoring compliance with Federal currency transaction reporting requirements, Title 31 requirements, IRS Currency Transaction Reports, and property-established Anti-Money Laundering policies, including maintaining accurate MTL, MIL, CTR, and SAR records as needed. The essential functions listed are a general representation and may change based on organizational needs.

Requirements

Must have High School diploma or GED.
Ability to learn and effectively use various computer programs and handle multiple tasks and job duties simultaneously.
Must be highly motivated, organized and methodical.
Ability to use office equipment with strong skills in Microsoft Office.
Strong communication skills in English both written and oral.
Ability to work independently with minimal supervision.
Ability to maintain effective relationships with the General Manager, Directors, Managers, vendors and all staff.
Ability to work under pressure in a fast paced, stressful environment.
Ability to meet multiple deadlines and multi-task.
Ability to have strong critical thinking, analytical and guest service skills.
Must possess a positive attitude with strong organizational and leadership qualities.
Ability to add, subtract, multiply and divide in all units of measure.
Ability to define problems, collect data, establish facts and draw conclusions.
Ability to understand complex instructions and material.
Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers of all levels.
Ability to work effectively with individuals and demonstrate leadership and team building skills with empathy and enthusiasm.
Ability to maintain confidentiality.
Ability to follow and comply with established Casino guest service programs.
Must be able to obtain and retain a KTTT Gaming Commission License, including successful completion of background check necessary to obtain and maintain license.
Responsible to keep all documents current and valid at all times.
Must be able to provide authorization to work in the United States.
Must be at least 18 years of age.
Must have access to reliable transportation to commute to and from work.
Must comply with KLEC handbook, internal policy and procedures, and gaming regulations set within KLEC.

Nice To Haves

Minimum three (3) years' clerical experience or certification, preferred.
Minimum one (1) year office administrative support experience, preferred.
Spanish or other language skills a plus.
Qualified Kickapoo Traditional Tribe of Texas Members and qualified Native American preference is observed.

Responsibilities

Ensure compliance with applicable Tribal, Federal and other laws and gaming regulations and Kickapoo Lucky Eagle policies and procedures.
Ensure the highest possible standards of guest services by properly listening and responding to guest and team member concerns and questions.
Answer telephones and transfer calls to appropriate staff members or departments.
Meet, greet and direct office visitors, clients or vendors.
Create and modify documents using Microsoft Office programs.
Responsible for operational aspects of Facilities Department.
Monitor and report on departmental budgetary aspects.
Conduct purchases and be involved in project bidding.
Maintain hard copy and electronic filing system.
Sign for shipped packages addressed to the department.
Provide assistance as needed with research on products, services or office supplies.
Responsible for management and maintenance of CMMS (Assets Essentials).
Keep work areas clean and orderly at all times.
Assist with the review of administrative procedures and development of systems to assure compliance by all staff.
Assist with training sign up for Facilities staff.
Assist with oversight and cost comparisons for vendors to maintain cost effectiveness and quality.
Perform office duties such as typing, bookkeeping, flow of correspondence, filing, requisition of supplies, faxing, etc.
Maintain familiarity with Human Resources policies and processes in order to assist with personnel issues.
Assist Director of Facilities in developing and processing contractual agreements.
Demonstrate and promote KLECH core values and MAD skills.
Manage and maintain security of confidential information entrusted to position.
Attend and satisfactorily complete all required training as assigned.
Monitor compliance with Federal currency transaction reporting requirements, Title 31 requirements and IRS Currency Transaction Reports and property established Anti-Money Laundering policies. Maintain accurate MTL, MIL, CTR and SAR as needed.
Perform other duties as assigned.