Facilities Administrative Assistant
About The Position
A family-owned business since 1924, A. Duie Pyle provides a range of integrated transportation and distribution solutions throughout the Northeast. Supported by our vast network of Less-Than-Truckload (LTL) service centers, warehouse facilities, and dedicated locations, we have the ability to offer flexible and seamless integrated solutions tailored to our customer’s needs. Simply put, when it comes to integrated supply chain solutions, Pyle People Deliver. Our promise is to provide outstanding service as it remains to be our first and foremost mission. The Facilities Administrative Assistant is responsible for daily clerical & administrative duties such as filing, data entry, invoice downloads/research, processing and distributing department documents, faxes and mail.
Requirements
- HS diploma or equivalent
- Proficient knowledge of Microsoft Office, specifically MS Excel and MS Outlook and working with/editing/creating PDF documents
- Strong attention to detail and organization
- Ability to multi-task and work independently
- Excellent communication skills, both written and verbal
Responsibilities
- Updating various spreadsheets, graphs and charts
- Reviewing and processing incoming communications and filing/distribute as necessary
- Auditing and reconciling invoices for payment statuses and communicate with vendors
- Processing and filing inspections and documents received internally
- Downloading, saving electronically and logging utility invoices
- Processing US Mail, scanning, distributing via email
- Assisting with processing Facility Maintenance Website requests, data and logging necessary readings to spreadsheets
- Updating and assisting with maintaining the Parking Admin Database, assigning and sending out parking tags
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
