Facilities Administrative Assistant

MACT Health Board Inc • Angels Camp, CA

2d • $28 - $32 • Onsite

About The Position

MACT Health Board's mission is to improve the health status of the American Indian and Alaskan Native population by providing high-quality care through various services. They are seeking a detail-oriented Facilities Admin Assistant for a Full-Time role in an administrative setting. This position provides administrative support to the Facilities Department, ensuring efficient workflow and communication.

Requirements

• High School Diploma or equivalent
• 5 years experience in a clerical or administrative role.
• Strong written and verbal communication skills.
• Strong interpersonal skills as demonstrated through the ability to establish and maintain effective working relationships with other departments within the MACT organization.
• Current BLS/ALS certificate
• Must pass Occupational Health Screening.
• Must possess a valid form of identification as listed on the U.S. Department of Justice I-9 form, verified using the E Verify system.
• Clean DMV driving record and MACT auto insurance driving eligibility (determined by auto insurance carrier).
• Awareness and keen appreciation of American Indian traditions, customs, and socioeconomic needs and the ability at all times to meet and deal effectively in contacts with Indian health organizations which requires tact, courtesy, discretion, resourcefulness and good judgment in handling functions of a sensitive nature.

Nice To Haves

• Facilities department, maintenance or construction experience preferred.

Responsibilities

• Track and maintain accurate and timely records of ticket submissions for the Facilities Department, ensuring all work orders, service requests, maintenance issues, and completion statuses are properly documented, updated, and monitored for timely resolution.
• Manage and communicate technician schedules by coordinating daily assignments, tracking appointments and project timelines, updating calendars, and serving as a liaison between technicians, staff, vendors, and department leadership regarding schedule changes and priorities.
• Respond to incoming calls and emails regarding facilities issues. Address inquiries, document concerns, route requests to appropriate personnel, and follow up to ensure issues are resolved in a timely manner.
• Track and receive all packages, purchase orders, and equipment for the Facilities Department, verifying deliveries, maintaining inventory records, coordinating distribution, and ensuring all items are received, documented, and stored appropriately.
• Manage company vehicle scheduling and utilization by maintaining vehicle calendars, coordinating check-in/check-out processes, monitoring vehicle condition and damage reports, and arranging all required maintenance, repairs, recalls, and service appointments.
• Provide administrative support to the Facilities Department and support department operations to ensure efficient workflow and communication.
• Support departmental compliance with safety policies, procedures, and regulatory requirements.
• Other duties as assigned.

Benefits

• Medical, Dental, Vision, and life insurance benefits at no-cost to the employee
• 403(b) retirement plan
• PTO including vacation, sick time, paid holidays and more
• Student Loan Repayment Program
• Direct Student Loan Contributions: Our BenefitED program allows us to make direct quarterly contributions to your student loans to help you pay them off faster
• Continuing Education credits: We offer reimbursement for continuing education and licensure fees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED